Accounting Specialist

Accounting Specialist Location: Shoreview, MN Employment Type: Full-Time Position Overview Houck Transit Advertising is seeking an experienced Accounting Specialist to manage the day-to-day accounting functions of our growing organization while also providing general administrative and light office management support. This position will play a key role in maintaining accurate financial records, managing accounts payable and accounts receivable, supporting month-end processes, and ensuring timely and accurate financial transactions across the company. In addition, this person will help keep the office organized and running smoothly by coordinating routine administrative needs, office supplies, vendors, records, and other general office responsibilities. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable independently managing accounting processes from start to finish. This is not an entry-level position. We are looking for someone with demonstrated experience in AP, AR, reconciliations, collections, and general accounting support who can take ownership of their responsibilities with limited supervision.

Key Responsibilities

Accounting & Finance Manage the full accounts payable process, including invoice entry, coding, approvals, vendor payments, and vendor account reconciliation. Manage accounts receivable, including customer invoicing, payment application, account reconciliation, and aging reports. Monitor outstanding receivables and proactively follow up on past-due accounts. Maintain accurate customer and vendor records. Perform bank, credit card, and other balance sheet reconciliations. Research and resolve billing discrepancies, payment issues, and vendor or customer account questions. Assist with month-end and year-end accounting processes. Prepare and maintain recurring accounting reports for management. Support journal entries, accruals, and general ledger activity as needed. Maintain organized and accurate financial documentation and records. Coordinate with sales, account management, production, and leadership to ensure accurate billing and expense allocation. Assist with expense tracking, budgeting, and financial reporting as needed. Work with outside accountants, auditors, tax professionals, and other financial partners when necessary. Identify opportunities to improve accounting processes, controls, documentation, and workflow efficiency. General Administration & Office Support Provide general administrative support to leadership and other departments as needed. Help coordinate routine office operations and ensure day-to-day administrative needs are handled efficiently. Manage office supplies, routine purchasing, and relationships with office vendors and service providers. Maintain organized company records, files, and administrative documentation. Assist with incoming mail, shipping, document routing, and other general office functions. Coordinate maintenance, service calls, and other routine office needs. Support basic employee onboarding logistics, office access, equipment coordination, and related administrative tasks. Serve as a general point person for routine office-related questions and needs. Identify opportunities to improve administrative processes and office efficiency. Qualifications 4+ years of hands-on accounting, bookkeeping, AP/AR, or similar experience. Strong experience managing both accounts payable and accounts receivable. Demonstrated experience with account reconciliations and maintaining accurate financial records. Working knowledge of general ledger accounting and month-end processes. Strong understanding of accounting principles and financial controls. High level of accuracy and attention to detail. Strong organizational and time-management skills. Ability to manage multiple deadlines and priorities independently. Strong written and verbal communication skills. Comfortable communicating with customers regarding invoices, balances, and collections. Strong Excel skills and experience working with accounting software. Willingness and ability to support general office and administrative needs in addition to core accounting responsibilities.

Preferred Qualifications

Experience working in a small or mid-sized privately held company. Experience in a role combining accounting and general office administration. Experience supporting multiple departments, locations, or business units. Experience with QuickBooks, ERP/accounting platforms, CRM systems, or similar financial software. Experience improving accounting and administrative workflows. Associate's or bachelor's degree in accounting, finance, business, or a related field is preferred but not required with sufficient relevant experience. Pay: $26.00 - $31.25 per hour Expected hours: 40.0 per week Benefits 401(k) 401(k) matching Health insurance Life insurance Paid sick time Paid time off Parental leave Vision insurance Work from home Work Location: In person