Accounts Payable Specialist

Must Pass Pre-Employment Drug and Alcohol Test. Job Summary Liberty Disposal, Inc. (LDI) is a growing, Oklahoma-based waste hauling and disposal company with operations in Arizona, Colorado, Georgia, Kansas, North Carolina, and Oklahoma. We are building out our finance and accounting function, including a transition to NetSuite, and this role is an opportunity to help shape how accounts payable works as the company scales. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and expense reports across multiple entities and operating locations. This role ensures compliance with company policies and internal controls, maintains strong vendor relationships, and supports month-end close activities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, growing environment where processes are still being built. Duties Process a high volume of vendor invoices across multiple entities and operating locations, including fleet parts and repairs, fuel, disposal fees, and equipment leases, coding accurately to the correct general ledger accounts, cost centers, and entities, including intercompany transactions. Route invoices to the appropriate department managers for review and approval; follow up on outstanding approvals and research and resolve discrepancies. Prepare weekly check runs, ACH, and wire payments in accordance with approval policies and payment terms. Review and process employee expense reports and corporate credit card transactions for policy compliance and proper documentation. Maintain vendor master files, including new vendor setup, W-9 collection, banking information verification, and updates. Respond to vendor and internal inquiries regarding invoice and payment status in a timely, professional manner. Reconcile vendor statements and the A/P subledger to the general ledger; investigate and resolve aging items. Assist with month-end close, including accruals, A/P aging reports, and supporting account reconciliations. Prepare and file annual 1099 forms and maintain related records. Support internal and external audits by providing documentation and explanations as requested. Identify opportunities to improve A/P processes, controls, and efficiency. Perform other duties as assigned.

Qualifications

Education and Experience High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred. 2+ years of accounts payable or general accounting experience; experience in a multi-entity or multi-location environment strongly preferred. Experience with NetSuite strongly preferred; experience supporting an accounting system transition (such as from QuickBooks Online) is a plus. Experience with AP automation tools is a plus. Working knowledge of basic accounting principles and the full A/P cycle.

Skills and Competencies

Strong attention to detail and a high degree of accuracy. Intermediate to advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, pivot tables, filtering). Excellent organizational and time-management skills, with the ability to meet deadlines. Clear and professional written and verbal communication skills. Ability to handle confidential information with discretion. Strong problem-solving skills and a proactive, team-oriented approach. Working Conditions and Physical Requirements This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, scanners, and printers. The role requires prolonged periods of sitting and working at a computer, and occasional lifting of up to 15 pounds. Additional hours may be required during month-end close, year-end, and audit periods. Equal Opportunity Statement Liberty Disposal, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Benefits

Medical Dental Vision Accident Insurance Critical Illness Long-Term Disability Life Insurance 2 weeks vacation after 1 year of employment. 401k Plan HSA Company Provided Benefits Short-Term Disability Life Insurance Plan $15,000 401k Match Pay: $25.00 - $30.00 per hour Expected hours: 40.0 – 45.0 per week Benefits 401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Health insurance Health savings account Vision insurance Work from home People with a criminal record are encouraged to apply Work Location: Hybrid remote in Birmingham, AL 35242