Accounts Payable/Receivable & Administrative Coordinator

Overview

Somos Group brings together legal and consulting professionals to help public- and private-sector clients solve complex challenges involving cities, development, and communities. We are a minority- and woman-owned business with deep community connections that believes the built environment is a tool for healing and promoting human potential. With offices in Los Angeles, San Francisco, and Mexico City, we work across disciplines to support community resilience, economic development, and social equity. About the Position Somos Group is seeking an organized, detail-oriented Accounts Payable/Receivable & Administrative Coordinator to join our Administration and Operations team. This position supports day-to-day financial operations, maintains accurate records, and helps keep payments, approvals, and administrative processes moving. You will communicate regularly with clients, vendors, and colleagues while supporting the Director of Administration and Operations across bookkeeping, compliance, payroll, and benefits administration. The ideal candidate follows through consistently, communicates clearly, and takes ownership of recurring responsibilities. You should be comfortable working with numbers, tracking outstanding items, and asking questions when something does not look right. This is a full-time, hybrid position based in our downtown Los Angeles office and requires some on-site attendance.

What You Will Do

Accounts Receivable Establish and maintain relationships with client billing contacts, including obtaining billing information when new engagements begin. Monitor outstanding balances and conduct regular, professional follow-up by phone and email. Maintain clear records of outreach, payments, payment commitments, and next steps. Participate in weekly accounts receivable meetings and coordinate follow-up priorities with firm leadership. Work with the Billing team to resolve invoice questions and payment discrepancies. Process incoming checks received in the Los Angeles office. Identify overdue accounts that require additional attention and escalate them per established procedures. Accounts Payable Monitor accounts payable and bookkeeping inboxes daily. Monitor bank accounts daily. Enter bills accurately, apply appropriate accounting codes, and generate updated reports weekly. Verify vendor information and supporting documentation; identify duplicate or incomplete bills. Coordinate corrections and follow up on outstanding approvals to support timely payments. Process intercompany accounts payable transactions as assigned. Maintain organized vendor records, invoices, and payment documentation. Participate in weekly accounts payable meetings. Administrative and Bookkeeping Support Complete assigned monthly bookkeeping and accounting tasks accurately and on schedule. Maintain firm insurance documentation and coordinate client requests for insurance certificates and riders. Support payroll processing, employee benefits coordination, insurance administration, and company compliance. Assist with tax filing and payment coordination, compliance deadlines, and audit preparation under the direction of the Director of Administration and Operations. Maintain accurate records and organized electronic files. Help maintain administrative systems, track deadlines, and follow up on open items. Teamwork and Backup Coverage Teamwork and cross-training are central to how our department operates. Everyone learns to back up other team members so essential work continues during absences and busy periods. This shared knowledge strengthens accuracy, continuity, and operational security by ensuring that critical processes do not depend on one person. Train to provide backup support for the Billing department, including invoice preparation, edits, approval tracking, and distribution, following established procedures. Provide backup coverage for designated administrative and Los Angeles office responsibilities, with appropriate training, access, and direction. Participate in cross-training, maintain clear process documentation, and share knowledge so teammates can provide reliable coverage for one another. Coordinate priorities and communicate the status of open items to support smooth handoffs and consistent service. What You Bring Hands-on experience in accounts payable, accounts receivable, bookkeeping support, or a closely related administrative role. Understanding of basic bookkeeping principles, invoice processing, payment tracking, and account coding. Strong attention to detail and the ability to review your work for accuracy. Consistent follow-through and the ability to manage recurring deadlines and competing priorities. Professional written and verbal communication, including confidence following up with clients and vendors. Proficiency with Microsoft 365, including Outlook, Teams, and Excel. Ability to handle confidential financial, employee, and client information with discretion. Comfortable learning new systems, following established procedures, and identifying issues that need attention. Ability to work independently while staying responsive and connected to a team. Willingness to learn colleagues’ responsibilities, share your own knowledge, and provide dependable backup support.

Preferred Qualifications

Experience with AP/AR platforms and project management platforms. Bonus points for Deltek VantagePoint. Experience in a law firm, consulting firm, or other professional services environment. Familiarity with payroll support, benefits administration, insurance documentation, and compliance recordkeeping.

Compensation and Benefits

Pay: $30.00-$35.00 per hour Company-subsidized Medical, Dental, Vision, and Life. Company-matched 401(K)

How to Apply

Please apply through Indeed with your résumé and a brief note describing your relevant accounts payable, accounts receivable, and administrative experience. Somos Group is an equal opportunity employer. We welcome applicants with diverse backgrounds, experiences, and perspectives. Pay: $30.00 - $35.00 per hour Expected hours: 40.0 per week Benefits 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid sick time Paid time off Vision insurance Work from home Education: Associate (Preferred) Experience: AP/AR: 2 years (Preferred) Work Location: Hybrid remote in Los Angeles, CA 90013