Administrative Assistant
About the Company
Optimere values its people and recognizes them as the heart of the business. The company is looking for an Administrative Assistant who shares this people-first approach and can help keep daily operations organized and running smoothly.
About the Role
Optimere is seeking a full-time, 100% remote Administrative Assistant to support the Chief of Staff and assist with administrative needs across the company. This role involves calendar management, scheduling, travel arrangements, expense tracking, HR-related administrative work, and employee support activities. The ideal candidate is organized, detail-oriented, adaptable, and comfortable managing multiple tasks while maintaining accuracy. Authenticity, clear communication, and a willingness to ask questions are important for success in this position. Key Responsibilities ● Coordinate and maintain the Chief of Staff’s calendar. ● Assist with scheduling for the company’s co-CEOs. ● Handle HR-related administrative tasks, including job posting management and preparing letters. ● Arrange travel bookings for staff members. ● Track expenses and maintain receipt records. ● Coordinate company swag, happy mail, and surprise treats for employees. ● Assist with preparing slide decks as needed. Required Qualifications ● At least 2 years of administrative experience. ● Strong organizational skills and attention to detail. ● Good proofreading skills and the ability to review information carefully. ● Ability to manage multiple tasks and switch between priorities effectively. ● Adaptability when processes, priorities, or tasks change. ● Willingness to ask questions and seek clarification when needed. ● An authentic, people-focused approach to working with colleagues. Employment Details ● Job Title: Administrative Assistant ● Company: Optimere ● Employment Type: Full-time ● Work Arrangement: 100% remote ● Reports To: Chief of Staff ● Annual Salary: $50,000–$55,000 ● Performance Bonus: $1,000–$3,000 ● Benefits: Benefits are included with the full-time position. Work Authorization ● Applicants must be U.S. citizens or permanent residents authorized to work in the United States. ● Optimere is unable to provide visa sponsorship at this time. Equal Employment Opportunity Optimere is an Equal Employment Opportunity employer committed to pursuing and hiring a diverse workforce. The company does not make hiring or employment decisions based on race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age, or any other characteristic protected by applicable law.