Administrative Assistant, Market Growth & Sales - Cigna Healthcare - Hybrid (NJ)

About the position The Administrative Assistant provides high-level administrative and operational support to Market Growth and Sales leadership in a fast-paced, customer-focused environment. This role serves as a key partner to leaders and sales teams by managing calendars, coordinating meetings and events, preparing business materials, supporting office operations, and ensuring a seamless employee, client, and broker experience. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

Responsibilities

• Provide administrative support to Market Growth Leaders and Sales leadership, including calendar management, travel coordination, expense reporting, and meeting scheduling.
• Prepare, edit, and distribute presentations, reports, spreadsheets, and business correspondence using Microsoft Office applications.
• Anticipate leader and team needs, prioritize requests, and ensure timely completion of deliverables.
• Coordinate meetings, client events, leadership meetings, and office activities from planning through execution.
• Reserve meeting space, arrange catering, prepare materials, capture meeting notes, and manage logistics.
• Support local market events, community engagement activities, broker meetings, and customer-facing gatherings.
• Partner with administrative teams across multiple locations to coordinate meetings and leadership activities.
• Support day-to-day office operations, including office supply management, promotional inventory, mail distribution, printing, binding, and shipping requests.
• Assist with budget tracking, invoice processing, and expense management.
• Help maintain a productive and professional office environment while supporting local office initiatives and operational needs.
• Build strong relationships with leaders, sales professionals, brokers, clients, and internal business partners.
• Provide responsive support to employees across the sales organization while serving as a trusted resource for administrative needs.
• Cross-train and provide backup support for other administrative professionals when needed.
• Participate in projects and process improvement initiatives that enhance team effectiveness and office operations.

Requirements

• 3+ years of administrative support experience, preferably supporting leaders in a corporate or sales environment.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, work independently, and meet deadlines in a fast-paced environment.
• Demonstrated attention to detail, problem-solving skills, and commitment to customer service.
• Ability to handle confidential information with discretion and professionalism.
• Internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

Nice-to-haves

• Experience supporting senior leaders or executive-level stakeholders.
• Health insurance, healthcare, or sales organization experience.
• Budgeting, expense management, or accounting experience.
• Project coordination or project management experience.
• Experience with Salesforce, Concur, Wrike, or similar business applications.
• Office operations or facilities coordination experience.

Benefits

• medical
• vision
• dental
• well-being and behavioral health programs
• 401(k)
• company paid life insurance
• tuition reimbursement
• a minimum of 18 days of paid time off per year
• paid holidays
• leaves of absence