Administrative Assistant - Technical - Remote
About the Job Optimere is seeking a Technical Executive Administrative Assistant to provide direct administrative and executive support to a Veterans Administration (VA) IT Product Line Manager. The role combines executive administration, technical communication, meeting coordination, briefing preparation, document management, and strategic planning support. The ideal candidate has extensive executive support experience, strong knowledge of Microsoft Office and Teams, excellent communication skills, and prior experience working on VA projects.
Key Responsibilities
Provide direct administrative support to the VA IT Product Line Manager. Proactively manage the Product Line Manager's calendar and coordinate required meetings. Facilitate meetings as directed, capture accurate meeting minutes, and distribute and archive meeting documentation. Prepare and facilitate weekly, monthly, and ad hoc executive-level briefings. Develop briefings that can be clearly understood and presented to senior VA leadership and congressional staff. Maintain an organized archive of previous executive-level briefings for rapid reuse and adaptation. Lead the formulation and refinement of communications to clients, stakeholders, VA leadership, and Product Line team members. Format internal and external communications, including memos, emails, presentations, and reports. Organize and maintain an electronic archive supporting strategic planning and communication activities. Work directly with the Product Line Manager to develop and refine presentations, briefings, communications, and meeting facilitation materials. Support strategic planning initiatives and stakeholder communication requirements. Apply knowledge of health IT technologies, systems, and VA Telehealth IT systems to administrative and communication activities. Required Qualifications 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Minimum 5 years of experience working on VA projects. Excellent knowledge of Microsoft Office, including Word, PowerPoint, and Excel. Strong experience creating and formatting professional documents and presentations. Excellent knowledge of PDF document generation. Excellent knowledge of Microsoft Teams. Outstanding organizational and time-management skills. Excellent verbal and written communication skills. Strong command of professional document formatting, spelling, grammar, and logical presentation of information. Self-starter with a proactive and detail-oriented approach. Strong planning and coordination abilities. Bachelor's degree or equivalent combination of education and experience, with 8 years of equivalent work experience accepted as stated in the listing. Technical Skills Microsoft Word Microsoft PowerPoint Microsoft Excel Microsoft Teams PDF Document Generation Executive Briefing Development Meeting Coordination Meeting Minutes Document Formatting Electronic Document Archiving Technical and Executive Communications Health IT Systems VA Telehealth IT Systems
Work Environment
Remote position. Executive-level support role within a government IT environment. Frequent interaction with VA leadership, clients, stakeholders, and Product Line teams. Requires strong organization, confidentiality, responsiveness, and attention to detail. Work Authorization U.S. citizenship or permanent residency is required. Applicants must be authorized to work in the United States. Visa sponsorship is not available. Equal Opportunity Optimere is an Equal Employment Opportunity employer committed to maintaining a diverse workforce and making employment decisions based on qualifications and applicable legal requirements.