AR/AP Specialist

About us Park Dietz & Associates is a leading forensic consulting firm that supports litigators at top law firms and government agencies across the U.S. We connect attorneys with world-class experts across disciplines to provide case evaluation, testimony, and strategic insight in matters ranging from catastrophic injury and wrongful death to criminal cases and complex multi-plaintiff litigation. Founded over 30 years ago by a nationally recognized forensic psychiatrist, Park Dietz & Associates has built a reputation for being retained on complex and high-profile cases, such as the attempted assassination of President Reagan and the case of Jeffrey Dahmer. Our team works closely with prominent experts and attorneys on sophisticated legal matters, offering a unique opportunity to gain exposure to challenging work and develop meaningful client relationships. Role details Location: Irvine, California (hybrid: 4 days in office, 1 day remote for the first 90 days, then 3 days in office and 2 days remote) Employment type: Full-time, non-exempt (overtime-eligible) Pay range: $36.00 to $43.25 per hour (approximately $75,000 to $90,000 annualized), depending on experience Reports to: Accounting Manager About the opportunity As Park Dietz & Associates’s AR/AP Specialist, you’ll own the day-to-day billing, collections, and payables operations that keep healthy working capital, reporting directly to the Accounting Manager. This is a hands-on role for someone who takes pride in getting the details right, enjoys a steady rhythm of recurring work, and is comfortable picking up the phone to follow up with clients and to work with our experts on payment questions. A big part of the role is building trusted relationships with the attorneys and experts we work with, and getting to the bottom of billing issues when something goes wrong. This is a great fit for an experienced AR/AP professional who wants to build a career in accounting. As you develop your skills, there is a clear path for this role to grow into more senior accounting positions over time. Key responsibilities Prepare and send accurate, timely client invoices based on approved time and expense records. Apply customer payments, record receipts, and prepare and make bank deposits. Monitor outstanding balances and reach out to clients by phone and email to collect payment. Investigate and resolve billing and payment discrepancies, such as short payments, unapplied cash, billing errors, or disputed invoices, tracing each one to its root cause and correcting it. Take a thoughtful but persistent approach to collections, helping improve cash flow while protecting important client relationships. Build and maintain strong working relationships with clients (law firms and government agencies) and our forensic experts, serving as a trusted point of contact on billing and payment matters, and proactively keeping them informed on payment status. Process expert invoices and prepare payments for approval and release, ensuring experts are paid accurately and on time. Track expert payables against client billings and collections, and keep payment records current and reconciled. Maintain expert vendor records, including W-9s and payment details, and support 1099 reporting. Respond to billing and payment questions from clients (law firms and government agencies), our forensic experts, and internal team members with clarity, tact, and professionalism. Keep accounts receivable and payable records organized and current and help prepare AR aging, AP, and collections reporting for the Accounting Manager. Identify and recommend improvements to billing, collections, and payment processes. Support the Accounting Manager with other accounting tasks and projects as needed, such as month-end reconciliations and close support, building toward broader staff accounting responsibilities. About you You are organized, detail-oriented, and comfortable communicating with clients, including following up on overdue balances. You bring at least 4 years of experience across billing, accounts receivable, and collections, including hands-on accounts payable experience (such as processing invoices and preparing payments). Over that time, you have built strong, lasting relationships with clients and outside professionals. You are known for digging into billing issues, finding what went wrong, and fixing it. You communicate with tact and professionalism, whether you’re following up with an attorney on an overdue balance or answering an expert’s question about payment. You stay composed and use sound judgment in sensitive payment conversations, and you keep experts and attorneys informed on where things stand. An accounting degree is a plus but not required; candidates without a degree should bring more hands-on experience. You take ownership of your work, are eager to learn, and want to grow your career in accounting. Experience with QuickBooks Online is preferred. What we offer 401(k) with employer match QSEHRA health insurance allowance of $500 to $1,000 per month 10 days of paid time off (PTO) 10 paid holidays Paid sick leave in accordance with California law Equal opportunity and accommodations Park Dietz & Associates is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local law. We provide reasonable accommodations to qualified applicants and employees with disabilities and for sincerely held religious beliefs. If you need accommodation during the application process, please contact our Human Resources representative at [email protected]. We will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act and applicable local ordinances. Pay: $75,000.00 - $90,000.00 per year Benefits 401(k) matching Health insurance Paid sick time Paid time off Work from home Experience: AP and AR: 4 years (Required) Work Location: Hybrid remote in Irvine, CA 92612