Associate Chief of Staff

About the position The Associate Chief of Staff runs operations for the founders and principals of a venture investment firm, enabling them to focus on work only they can do. The role serves as a right-hand partner to a principal, managing contracts, invoicing, scheduling, systems, and follow-through. It involves presenting daily decisions to the principal, obtaining signatures, managing the calendar, and ensuring items are completed. The position is based in Berwyn, Pennsylvania, and is full-time, permanent, and hybrid. The stated salary range is \$60,000–\$77,000.

Responsibilities

• Deliver the daily brief in person and return with a decision, signature, or next step.
• Handle scheduling, travel, mail, documents for signature, and same-day requests from the principal.
• Manage day-to-day bookkeeping in QuickBooks, including account reconciliations, invoicing, and accounts receivable tracking and follow-up.
• Support networking, introductions, discovery calls, and proposals.
• Build systems for clients, manage their weekly rhythm, and take work off their plate.

Requirements

• 5 to 10 years of experience providing direct support to a senior leader and performing client-facing or business development work.
• Bookkeeping experience and proficiency in QuickBooks, including reconciliations, invoicing, and accounts receivable.
• Discretion and trustworthiness when handling confidential materials.
• Organization, direct communication, and comfort meeting deadlines and goals.
• Experience networking and building new business opportunities.

Nice-to-haves

• Bachelor’s degree preferred; experience can substitute.