Bookkeeping & Billing Specialist – Assisted Living

Employer: Valleyview Assisted Living Location: Remote — supporting our Jordan and Northfield, Minnesota communities Pay: $28–$35 per hour, depending on experience Position: Hourly; weekly hours and schedule to be determined

About the Role

Valleyview Assisted Living is seeking an organized, dependable Bookkeeping & Billing Specialist to manage billing, payment posting, and accounts receivable for our Jordan and Northfield communities. This remote position is ideal for someone who enjoys working independently, keeping accurate financial records, and following billing through from the initial charge to payment. The role combines QuickBooks bookkeeping with resident invoicing and Minnesota Medicaid and waiver billing.

Responsibilities

Enter resident charges and maintain accurate billing records in QuickBooks. Prepare and send resident and responsible-party invoices. Record payments and apply them to the correct accounts. Reconcile billing and payment records and investigate discrepancies. Prepare and submit claims through Claim.MD and use MN–ITS to verify eligibility, review claim status, and resolve billing issues. Track outstanding claims, correct rejected or denied claims, and follow up with payers. Review accounts receivable and provide management with updates on unpaid balances and collection progress. Coordinate with community staff to confirm admissions, discharges, rate changes, and billing information. Maintain confidentiality and follow company privacy and security requirements when handling resident and financial information.

Required Qualifications

Previous experience in bookkeeping, billing, or accounts receivable. Working knowledge of QuickBooks. Experience with Minnesota Medicaid or waiver billing, including MN–ITS. Strong attention to detail and the ability to identify and resolve discrepancies. Clear, professional communication skills. Ability to work independently, meet deadlines, and manage billing for two communities. Reliable internet access and a private workspace suitable for handling confidential information.

Preferred Qualifications

Assisted living or long-term care billing experience. Familiarity with CADI and Elderly Waiver billing. Experience with Claim.MD or another electronic claims clearinghouse. Experience resolving denied claims and following up on overdue accounts. Proficiency with Microsoft Excel.

What We Offer

Competitive hourly pay based on relevant experience. Remote work. Direct collaboration with company leadership. An opportunity to take ownership of billing and help improve processes across two assisted living communities.

How to Apply

Please submit your resume and a brief description of your experience with QuickBooks, Minnesota Medicaid or waiver billing, MN–ITS, and electronic claims clearinghouses. Include your availability and desired weekly hours. Pay: $25.00 - $32.00 per hour Expected hours: 5.0 – 20.0 per week Work Location: Remote