Deputy City Recorder
Overview
OUR PURPOSE At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area. OUR VALUES At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done. Examples of Duties Perform the administrative functions of City Council meetings; agenda development; review and preparation of meeting materials; public notices for posting according to State laws; prepare Council chambers for meetings; attend Council meetings; take and prepare City Council meeting minutes; prepare Council packets and approved resolutions, ordinances, and meeting minutes for archiving. Research and respond to Records Requests from the public and city staff. Develop and update Standard Operating Procedures (SOPs) to streamline daily workflows and ensure operational consistency. Assist the City Recorder with coordinating municipal elections, including candidate filings, measures added to the ballot, and ensuring compliance with all county and state rules, regulations and requirements. Serve as Oregon Notary Public and as an information resource to City staff.
Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from twelfth (12th) grade; AND Four (4) years of experience in municipal government, preferably with a City Recorder's Office or related organization that staffs a government body and holds elections. Supplemental Information Union Representation: not applicable for this job. Schedule: General schedule of four 10 hour days (Monday – Thursday). This schedule has some flexibility; this position requires attendance at City Council meetings that take place most Tuesday evenings and occasionally special meetings that can occur on weekdays and weekends. This position does rotate council meeting coverage with the City Recorder. Limited remote work may be available consistent with the City’s Remote Work Policy and operational needs. How to apply: Please apply online. We do not accept applications that are emailed. Applications must be received by the Human Resources Division by closing time/date. IMPORTANT: ( Please read): In lieu of resumes and cover letters, The City of Tigard evaluates an applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience. ATTENTION VETERANS: To receive Veterans preference, please upload your DD214/Separation documentation.
Benefits
In addition to being a great place to work , the City of Tigard offers competitive employee benefits for full-time and part-time employees working 20 or more hours per week: Choice of health and dental plans Generous retirement plan (non-PERS) City-paid HRA-VEBA Paid time off (PTO) program plus paid sick leave 11 paid holidays Life and disability insurance Universal transit pass through TriMet This job classification is not represented by a union Click here for more detailed benefits information. 01 Which of the following best describes your highest level of education? High School Diploma or Equivalent Associate's Degree Associate's Degree and additional coursework Bachelor's Degree Bachelor's Degree and additional coursework Master's Degree or higher 02 Which best describes your years of experience in municipal government, preferably with a City Recorder's Office or related organization that staffs a government body and holds elections. less than 3 years 3-4 years 4 or more years 03 Share an example of when an oversight or error slipped past you. How did you find it, fix it, and what process did you change afterward to prevent it? 04 What has been your experience providing records management support to an organization? Required Question