Director of Executive Administration

Company Description

Kalos is a thesis-driven, founder-first investment firm focused on innovation shaping the future of work, care, and education. The organization targets opportunities at the intersection of major technological advancements—AI, automation, and robotics—and rapid demographic change. By partnering closely with founders, Kalos provides strategic support and capital to help build scalable, impact-focused companies. Team members join a mission-oriented environment that values thoughtful analysis, long-term relationships, and a deep understanding of societal transformation. Role Description The Director of Executive Administration is a full-time, remote role responsible for supporting senior leadership and ensuring smooth operational and administrative workflows. This role oversees executive calendars, meeting preparation, and follow-up, including drafting agendas, coordinating materials, and managing action items. The Director will handle financial and budget tracking for executive initiatives, prepare reports and presentations, and coordinate communication across internal and external stakeholders. Day-to-day responsibilities include organizing executive travel, maintaining documentation and knowledge management systems, and improving administrative processes to enhance efficiency and decision-making. The Director will also contribute to strategic planning by analyzing operational data, monitoring key metrics, and supporting cross-functional projects.

Qualifications

Strong analytical skills, including the ability to interpret data, prepare reports, and support executive decision-making. Excellent communication skills, with the ability to draft clear written materials and interact effectively with stakeholders at all levels. Foundational finance and budgeting skills, including experience with expense tracking, forecasting, and supporting financial planning. Basic accounting knowledge, with familiarity in reconciliations, invoicing, and maintaining accurate records. Experience in executive or administrative leadership roles, preferably in investment, technology, or high-growth environments. Strong organizational and time-management skills, with the ability to manage multiple priorities in a remote setting. High level of discretion and professionalism when handling confidential information. Bachelor’s degree in Business Administration, Finance, Communications, or a related field, or equivalent practical experience.