Disbursement Reconciliations Lead

Job Responsibilities The South Carolina State Treasurer’s Office is hiring for a Disbursement Reconciliations Lead position. This position will be responsible for the reconciliation of assigned imprest bank accounts involving a voluminous number of payments issued by the State Treasurer's Office. This position performs other various reconciliations related to outstanding checks and the general ledger. The position serves as a back-up for the State's ACH enrollment portal and other vendor updates as applicable to payment terms and methods. This Position Is Responsible For Coordinates the receipt of daily/monthly bank statements on assigned imprest bank accounts. Reconciles these bank statements to the SCEIS general ledger. Researches errors, maintains a bank reconciling item list, and communicates with banks to resolve any discrepancies that may exist. Review daily upload files to ensure all items are recorded. Communicate with SCEIS personnel if bank file does not properly load. Serves as back-up for reviewing and decisioning daily Accounts Payable workflow documents in SCEIS. Works with State agencies as needed to train on STO policy regarding change in terms or method on payable documents. Monitors STO Workflow Outlook Inbox and processes requests for change in vendor payment terms. Ensures proper documentation is provided by agency and request meets STO policy. Reconciles the general ledger to the check register for Contingent, Tax and Payroll accounts on a monthly basis. Reconciles the general ledger to the check register for Medicaid and Public Assistance accounts on a quarterly basis. Reconciles imprest SCEIS funds on a quarterly basis and researches reconciling items. Processes on a bi-weekly basis (twice weekly), non-historic check cancellations from various state agencies for assigned imprest accounts. Coordinates cancellations with all related parties (STO personnel, the bank, etc) and ensures accurate processing. Records information, maintains files, prepares and distributes related reports to affected areas and state agencies. Makes proper adjustments for historical check encashments and cancellations for all assigned imprest accounts and maintains files on same. Coordinates STO personnel and check control to receive funds for forged checks and maintains files on same. Once or twice monthly, receive list of FMS checks that have been replaced. Prepare entries to clear these checks from the historic check general ledger account. Creates journal entries for wire transfers. Serves as primary on certain bank accounts for positive pay items via Wells Fargo CEO and Bank of America Cash Pro and as back up on other accounts as needed. Assists with ACH enrollment portal questions and troubleshooting. Processes alternative method for ACH enrollment as requested by supervisor or as back-up to primary processor. Reviews documentation and approves (where appropriate) ACH enrollments via alternative method (submitted by colleagues). Creates Desk Procedures that are well-documented, organized and clear for all job duties and objectives outlined in this EPMS. Additional duties as assigned. Minimum And Additional Requirements A high school diploma and professional experience in a related area such as accounting, auditing, finance, or banking. A bachelor's degree with multiple accounting courses may be substituted for the required work experience. Must possess excellent communication skills, both verbal and in writing, thereby facilitating communication with internal and external professional, management and technical contacts. Must assume primary responsibility for maintenance and enhancement of technical systems and operating directives and procedures. Must compile and report data and information accurately and in a timely manner, whether routine or by special request. Ability to organize, edit and produce detailed data within limited time frames. Extensive knowledge of various computer software packages including Microsoft Office. Must possess a high degree of emotional intelligence, positive attitude, utilize a solution-driven approach to problem solving and understand the importance of maintaining positive working relationships with both internal staff and external service providers.

Preferred Qualifications

Knowledge of the principles, practices, theories and terminology of accounting, banking, budgeting, or financial management. Knowledge of state government fiscal accounting processes. Knowledge of financial EDP systems. Knowledge of office practices and procedures. Knowledge of financial statement analysis. Knowledge of state and federal regulations and laws applicable to the area of employment. Ability to proficiently apply mathematical concepts. Ability to analyze and interpret complex financial data and reports. Ability to plan, organize, review, and supervise the work of subordinates. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively both orally and in writing. Additional Comments Must be able to lift and carry files, books and reports weighing up to 20lbs. Must be able to sit, stand and walk for intermittent periods of time. Must be able to reach, bend and twist at the waist to perform filing, desk work and operate general office equipment.

Benefits

For State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available. 01 Do you have a high school diploma and professional experience in entry-level accounting or bookkeeping, or any equivalent combination of education, training or experience on a year-for-year basis? Yes No 02 Do you have professional experience in accounting, auditing, finance, banking, or a related field? Yes No 03 Do you have a thorough knowledge of Excel and Word with an overall strong computer background? Yes No 04 What is your preferred salary? Required Question