Email Marketing Operations Assistant
Description About Future Finance Future Finance is building the next generation of financial media: a daily newsletter that makes markets, investing, economics, and wealth creation engaging, actionable, and easy to understand for a modern audience. Our goal is simple: become a daily habit for ambitious professionals who want to become smarter investors and better-informed consumers of financial information. We're not going to out-spend our way to an audience. We're going to out-think, out-create, and out-connect everyone else in this space. The Role We're looking for a highly organized, detail-oriented assistant to support the day-to-day execution of our email marketing campaigns across multiple brands. This is primarily an execution and operations role, not a copywriting or strategy role. Your responsibility will be to ensure campaigns are loaded, checked, scheduled, and sent accurately and on time. Key Responsibilities - Load and schedule 7 Future Finance campaigns per week on ActiveCampaign / Iterable (free newsletter). - Load and schedule 5 paid newsletter campaigns per week on Beehiiv. - Assist with scheduling 1–2 daily email broadcasts for Decentralized Masters. - Upload provided copy, subject lines, preview text, images, and links. - Ensure campaigns are sent to the correct audience segments at the correct times. - Thoroughly QA emails before scheduling, including formatting, links, tracking, segmentation, and send settings. - Maintain campaign calendars and trackers. - Flag missing information, inconsistencies, or potential mistakes before campaigns go live. - Assist with last-minute scheduling changes when needed. - Schedule/segment SMS broadcasts as we roll out SMS campaigns
Requirements
Who You Are - Attention to detail is the #1 priority for this role. - We're looking for someone who takes ownership of their work and can be trusted to execute accurately without constant supervision. - Key qualities: - Excellent attention to detail: Catches mistakes in links, formatting, targeting, scheduling, Messaging (user experience), etc. - Ownership and good judgment: Doesn't blindly follow instructions. Proactively flags anything that looks incorrect or unusual and asks questions when needed. - Reliability: Consistently meets deadlines and ensures campaigns are ready on time. - Organization: Can manage multiple brands, campaigns, and schedules without letting things slip. - Ability to follow processes: Comfortable working with SOPs, checklists, and established workflows. - Proactive communication: Flags blockers early rather than waiting until the last minute. - Independent execution: Can take responsibility for recurring tasks after training. - Tech-savvy and trainable: Comfortable learning new software and picking up tools quickly. Experience Requirements - Prior experience with email marketing platforms is NOT required. We're happy to train the right person. - Experience with ActiveCampaign, Iterable, Beehiiv, or similar email marketing platforms is a plus, but what matters most is being detail-oriented, reliable, tech-savvy, and a fast learner. What You Won't Be Responsible For - Writing email copy or subject lines - Developing email marketing strategies - Creating offers or promotional campaigns - All copy, creative assets, and campaign instructions will be provided by the marketing team. - Your role is to ensure everything is executed correctly. Availability - Availability: Must be available and responsive between 9:00 AM and 3:00 PM Eastern Time (ET) on working days to coordinate campaign scheduling, handle time-sensitive requests, and make any necessary adjustments. Benefits - What do we offer - Competitive salary - Company offsites - Remote work - High ownership, high-impact role