Executive Assistant
About The Company TopDog Law is a nationally scaling personal injury law firm distinguished by its innovative approach to client experience and firm growth. Unlike traditional law firms, TopDog Law integrates world-class marketing with exceptional legal talent and operational excellence to deliver superior client outcomes and business performance. Over the past three years, the firm has experienced rapid growth, expanding 2-3 times year over year, setting new standards in the personal injury marketing space through strategic alignment, speed, and execution. Currently, TopDog Law is focused on building robust infrastructure, systems, and teams that support national scale without compromising quality, culture, or accountability. Operating as a fully remote team, the firm values trust, open communication, and a commitment to excellence, offering an environment where ownership and agility are highly prized. About The Role The Executive Assistant to the President at TopDog Law is a critical and high-impact role designed for a highly organized, proactive, and strategic professional. This position serves as a force multiplier for the President, enabling him to operate at maximum effectiveness within a fast-paced, high-stakes environment. The role involves managing a wide array of responsibilities including email and Slack communication, legal operations coordination, financial approvals, onboarding of executives, and stakeholder management across internal and external teams. Beyond administrative support, the Executive Assistant acts as a trusted advisor who aligns daily priorities, identifies risks, and provides candid feedback to optimize the President’s focus and decision-making. This role demands exceptional judgment, discretion, and the ability to thrive in ambiguity while maintaining zero-drop accountability on all tasks.
Qualifications
Outstanding written communication skills, capable of drafting correspondence on behalf of a senior leader with authenticity. Relentless organizational instincts ensuring nothing falls through the cracks. High emotional intelligence, professional discretion, and confidence to provide honest feedback to leadership. Ability to create structure and maintain focus within ambiguous and rapidly changing environments. Tech fluency including proficiency with email, Slack, calendaring, and project management tools; quick adaptability to new technologies. Previous experience as a C-suite Executive Assistant at a high-growth company with 400+ employees. Fluency in utilizing AI tools such as Claude, ChatGPT, or similar applications as part of daily workflow. Exposure to legal, financial services, or multi-state operational environments is preferred.
Responsibilities
Conduct the President’s daily check-in to align on priorities, surface risks, and manage urgent interruptions. Manage the President’s inbox and Slack channels by triaging, drafting responses, routing communications, and maintaining zero-drop accountability. Convert recorded meeting transcripts into clear, actionable items within 24 hours and track completion. Oversee end-to-end calendar management, safeguarding high-leverage time and coordinating meetings with executives, attorneys, and external partners. Coordinate cross-functional collaboration among operations, finance, technology, and people teams, tracking progress on key initiatives such as hires, state launches, and board follow-ups. Support executive onboarding, travel arrangements, off-site planning, and preparation for board meetings. Provide direct, honest, and timely feedback to the President, exercising sound judgment on when to push or hold back.
Benefits
Competitive base salary range of $100,000 to $150,000, commensurate with experience. Eligibility for performance-based bonuses. Comprehensive medical, dental, and vision insurance plans. 401(k) retirement plan with company match. Health Savings Account (HSA) options. Life insurance and disability coverage. Paid time off and parental leave benefits. Remote work environment fostering trust, communication, and professional growth. Equal Opportunity TopDog Law is an equal opportunity employer. Employment decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, veteran status, or any other category protected by federal or state law. We are committed to creating an inclusive environment where all employees feel valued and respected.