Executive Assistant

JOB DESCRIPTION Job Summary Provides high-level administrative support to designated health plan president or functional business leader. Serves as a liaison to senior leadership, coordinates executive outreach and internal/external relations, and supports administration of various programs, projects and assignments aligned with health plan/functional processes and services. Facilitates general administrative support including routine document preparation and correspondence, calendar/meeting scheduling, travel and event arrangements, expense reporting, supply management, and other administrative needs. Maintains confidentiality related to high-level business strategy, systems, and operations. Essential Job Duties

• Manages plan president/functional leader/senior leadership calendars,

schedules meetings, and prioritizes urgent requests; anticipates leadership needs and proactively seeks opportunities to maximize time/priorities of executive leadership.

• Represents as the primary point of contact between the plan president or

functional leader, board of directors, senior leadership, and external stakeholders (regulators, providers, vendors, community partners, etc.).

• Collaborates with senior leadership to keep the plan president/function

leadership/senior leadership apprised of pertinent information such as schedules/issues, and tracks needs, priorities, and follow-up items.

• Drafts, edits, and proofreads confidential correspondence, presentations and

reports.

• Collaborates with senior leaders to collect and assemble information for

presentations, projects and strategic planning.

• Oversees board of director meeting preparations including scheduling, agendas,

documentation, etc. as applicable.

• Arranges detailed travel itineraries and coordinates meeting and event

logistics, including preparing agendas, facilitating meeting room/technology set-up, taking minutes, coordinating catering/vendors, etc.

• Reconciles senior leadership corporate credit card statements.
• May support the design and development of program components, coordination of

work, program/project metric tracking, and ongoing process improvements across third-party vendors/internal staff to execute against health plan/functional program requirements.

• May conduct training, prepare budgeting, facilitate project scheduling, and

generate reporting.

• May conduct research, coordinate compilation of data, and analyze data to

prepare standard and ad hoc reports, spreadsheets, charts, and graphs.

• Serves as recording secretary for committee(s); schedules meetings,

distributes materials, records and transcribes meeting minutes.

• Represents as the administrative representative for the health plan/functional

senior leadership team; interacts effectively and professionally with diverse populations, including high-level internal/external stakeholders.

• Researches, prioritizes, and follows up on issues and concerns, including

those of a sensitive or confidential nature.

• Maintains confidentiality of all personal and proprietary information,

including knowledge of appropriate course(s) of action, referral, and/or response.

• Pre-screens/responds to leadership emails as requested.
• Manages all administrative functions and day-to-day administrative operations

of the senior leadership team including correspondence, routine document preparation, file management, office supply ordering, etc.

• Maintains organizational charts and contact databases.
• Assists with special projects, and researches/follows up on action items to

ensure deadlines are met.

Required Qualifications

• At least 4 years of progressive administrative support experience, or

equivalent combination of relevant education and experience.

• Previous experience managing leadership/executive calendars/scheduling

meetings.

• Strong organizational, time-management, and proofreading skills, and excellent

attention to detail.

• High level of professionalism, discretion, and confidentiality.
• Strong team-player and high emotional intelligence/maturity.
• Proven ability to work independently and complete deliverables in a deadline

driven environment.

• Strong problem-solving skills, and ability to proactively anticipate executive

needs.

• Project management experience.
• Ability to work cross-functionally across a highly matrixed organization, and

interact professionally with high-level internal/external stakeholders.

• Excellent interpersonal and verbal/written communication skills.
• Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint,

Outlook) and virtual meeting platforms (Teams, Zoom, Webex).

Preferred Qualifications

• Experience providing administrative support to senior level leadership.
• Administrative support experience in a large organization.
• Insurance industry/health care experience.

To all current Molina employees: If you are interested in applying for this position, please apply through the Internal Job Board. Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V