Executive Assistant
About the Opportunity The hiring organization is seeking a full-time, remote Executive Assistant in the United States to provide high-level administrative support to United States-based executives and business owners. This role manages competing priorities, executive communications, complex schedules, and key projects with strong judgment, proactive problem-solving, and discretion.
Key Responsibilities
Manage complex calendars, appointments, and scheduling across multiple priorities and time zones. Manage inboxes, incoming and outgoing correspondence, follow-ups, and executive communications. Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries. Prepare documents, presentations, reports, meeting agendas, and other executive materials. Track priorities, commitments, deadlines, and action items to ensure complete follow-through. Conduct research, analyze and compare options, and present clear recommendations. Liaise with clients, vendors, partners, and internal team members on behalf of leadership. Support meetings by preparing background materials, documenting action items, and driving follow-up tasks. Maintain organized records, files, trackers, and confidential information. Support executive projects and operational initiatives as needed. Identify opportunities to streamline workflows, enhance organization, and improve executive efficiency. Required Qualifications 3+ years of professional Executive Assistant experience supporting executives, founders, or senior leadership. Near-native written and spoken English proficiency with professional communication skills and grammar. Demonstrated experience managing complex calendars, executive inboxes, domestic and international travel, and meetings. Strong organizational skills, exceptional attention to detail, and consistent follow-through. High degree of professional judgment, discretion, and confidentiality when handling sensitive information. Proven ability to manage multiple competing priorities independently in a remote work environment. Strong research and problem-solving skills. Tech-savvy with proficiency in Google Workspace and comfort learning new software quickly. Availability to work during United States business hours. Reliable primary and backup internet connections.
Preferred Qualifications
Previous experience working with United States, United Kingdom, Canadian, or Australian executives or companies. Prior experience directly supporting founders or C-suite executives. Background working within a startup, agency, professional services firm, or similar fast-paced environment. Experience coordinating multi-stakeholder projects. Familiarity with CRMs, project management platforms, AI tools, or automation platforms. Experience creating standard operating procedures (SOPs), executive dashboards, trackers, or operational systems.