Executive Assistant

This is a full Time Fully remote job - Manage professional and personal scheduling for CEO. - Manage the CEO’s calendar and arrange his appointments and meetings, prepare agendas, and coordinate with all relevant parties. - Ensure that the CEO is well prepared for meetings. - Attend CEO’s meetings as and when required, prepare meeting minutes and follow up on tasks and actions. - Update, maintain and prioritize the CEO's task lists. - Deputize for CEO: make decisions and delegate work to others in the CEO's absence as agreed with CEO. - Manage communications between CEO, senior management and employees on all tasks and initiatives, liaising with internal and external executives on various projects and initiatives. - Collect and present departmental progress reports on projects and initiatives to the CEO. - Analyze them and report variances to plans and escalate when they are not going to plan. - Check CEO’s emails and respond to them when needed. - Research information for replies to messages where appropriate, both internally and externally. - effective management of own time tasks and in building efficient work relationships - Screen and handle his phone calls and communications - Maintain CEO's contacts - Manage internal and external communication in a timely and in a solution-oriented approach - Handle the role of Management Committee (MC) Secretary - Assist the CEO in envisioning and developing new business cases - Understand the company’s vision and objectives and dedicate yourself to achieving them. - Keep abreast of company policies and procedures and help others understand and follow them. - Continuously focus on enhancing and developing processes and procedures for handling work. - Help document new business concepts and initiatives in presentable formats - Carry out background research on various topics for the CEO and present reports and findings to stakeholders. - Help formulate business models and feasibility studies. - Come up with initiatives to improve overall work effectiveness and help develop procedures and systems to enhance work environment and general performance - Support CEO in maintaining outstanding engagement levels with key clients and partners. - Maintain and protect company ethics with an extreme sense of commitment, confidentiality, discretion and with extreme professionalism and integrity - Help CEO stay updated on project implementation statuses. - Assist the CEO in initiating and carrying forward various organizational development activities and initiatives. - Draft, type, edit, format proofread and assemble reports, documents and presentations. - Ensure staff adherence to standards and procedures and expedite workflows. - Perform administrative and office support, such as writing business letters, typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database. - Review internal documents prepared by staff before passing them to the CEO. - Handle CEO’s travel arrangements and plans. Job Requirements - Preferably a university degree in Business Administration. A master’s degree in business administration is a plus. - Worked as a CEO-level EA for at least 3-5 years, with overall experience of at least 7 years - Excellent communication and presentation skills in Arabic and English, both verbally and written.