Executive Assistant
About The Role The role supports senior executives at a fast-growing technology company, owning calendars, communications, travel, and cross-functional coordination so leadership time goes where it matters most. This is not a task-checking role: it requires anticipating needs before they surface, managing competing priorities across time zones, and acting as a trusted operational partner in a high-velocity environment.
Key Responsibilities
Manage complex, ever-changing calendars for one or more executives, resolving conflicts and protecting focus time across multiple time zones Coordinate internal and external meetings end-to-end: scheduling, agendas, pre-reads, video conferencing setup, and follow-ups on action items Book and manage domestic and international travel, including flights, hotels, ground transportation, and itinerary changes on short notice Screen and prioritize email and communications, drafting responses and flagging items that require executive attention Process expense reports in Concur and maintain accurate records of invoices, receipts, and vendor communications Plan and execute team offsites, board meetings, and company events, handling logistics, catering, and vendor coordination Maintain confidential documents, org charts, and internal wikis using Google Workspace, Notion, and Slack What We Are Looking For 3-5 years of executive assistant, chief of staff, or office management experience, ideally supporting C-level or VP leaders Expert proficiency with Google Workspace, Slack, Zoom, and expense/travel platforms such as Concur or Navan Demonstrated ability to handle confidential information with absolute discretion and sound judgment Exceptional written communication and the ability to draft polished correspondence on behalf of executives Strong project-management instincts: comfortable juggling 10+ concurrent priorities with tight deadlines Bachelor's degree in business administration, communications, or a related field, or equivalent practical experience Bonus: experience supporting executives at a venture-backed startup, familiarity with Notion and Airtable, or prior remote-work coordination experience