Executive Assistant | Remote
Here’s the LinkedIn-optimized version, keeping the executive support, practice operations, project coordination, confidential support, and AI-enablement responsibilities clear for LinkedIn matching.
About the Role
Milliman is seeking a Remote Executive Assistant (Practice Operations) to serve as a trusted partner to MARA’s leadership team. This role is focused on increasing leadership effectiveness, capacity, and decision velocity by reducing administrative friction, improving coordination, and ensuring important work moves forward. The Executive Assistant will support leadership across executive administration, project coordination, communications, practice operations, strategic initiatives, and confidential business processes. Success requires the ability to anticipate needs, stay organized while priorities change, follow through on details, and help a fast-moving team operate efficiently.
Key Responsibilities
Executive Support & Coordination Manage complex calendars, meeting schedules, and executive priorities. Coordinate business travel, hotels, retreats, offsites, and team events. Prepare meeting materials, agendas, and follow-up communications. Track action items and help ensure commitments are completed. Support expense management and Concur submissions. Assist with presentation development, formatting, proofreading, and version control. Conduct document comparisons, redlines, and version reviews. Draft correspondence and gather information to support executive communications. Support legal review processes and contract coordination activities. Coordinate recruiting activities, interview scheduling, and HR-related workflows. Support all-hands meetings and internal communications. Strategic Project Support Support staff career development, goal tracking, and policy administration efforts. Coordinate special projects on behalf of leadership. Support annual planning, retreats, offsites, and practice initiatives. Gather information and input from leaders and team members. Organize materials related to growth initiatives, ownership discussions, and business planning. Maintain project plans, timelines, and follow-through across multiple initiatives. Confidential Executive Support Participate in highly confidential meetings and discussions. Prepare and maintain sensitive business materials and records. Support compensation, bonus, and people-related processes. Exercise exceptional judgment and discretion when handling confidential information. Continuous Improvement & AI Enablement Introduce and refine processes that improve efficiency, standardization, and collaboration. Use AI tools such as Microsoft Copilot and ChatGPT to accelerate drafting, summarization, scheduling, information synthesis, and presentation development. Identify opportunities to reduce administrative workload across the practice. Continuously evaluate ways to make work easier, faster, and more effective for the team. Core Skills Executive Assistance Executive Administrative Support Practice Operations Calendar Management Meeting Coordination Travel Coordination Project Coordination Project Management Executive Communications Presentation Development Proofreading and Document Review Version Control Document Comparisons and Redlining Expense Management Concur Recruiting Coordination HR Workflow Support Strategic Planning Support Confidential Information Management Business Planning Process Improvement AI-Assisted Productivity Microsoft Copilot ChatGPT Cross-functional Coordination
Work Environment
This role supports a fast-moving leadership team and requires strong organization, follow-through, adaptability, judgment, and discretion. The position involves working across executive priorities, operational initiatives, confidential business matters, recruiting, communications, and strategic projects. Compensation $71,700–$131,905 USD About Milliman Milliman is an independent professional services firm that has been operating for more than 75 years, providing services and solutions to clients worldwide. The company works across critical and complex areas including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics, and business transformation. Milliman’s professionals include actuaries, clinicians, technology specialists, plan administrators, and other experts serving areas such as employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance. Milliman invests in skills training and career development and provides employees with learning and mentoring opportunities. Its Employee Resource Groups (ERGs) are employee-led communities that contribute to policy discussions, leadership development, and employee engagement.