Remote Position
Executive Assistant, US
🌍 Remote · United States
💼 Full-time
Job Description:
- Create and send statements or invoices, track payments, and record company expenses.
- Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
- Store and organize documents and files.
- Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
- Research products, purchase goods & secure samples.
- Store, update & collect information for marketing and sales campaigns through a CRM system.
- Monitor projects, conduct internal communication & organize company data.
- Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
- Prepare itineraries, book hotels, rental cars, etc.
- Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
- Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
- Synthesize data & other content into cohesive reports and presentation slides.
- Upload videos, manage negative reviews, and keep the account profile up to date.
- Ad hoc tasks Requirements:
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
- Bachelor's degree or any certificate course (required)
- Excellent phone, email, and instant messaging communication skills
- Excellent English communication skills, both written and verbal (at least B2 level)
- Solid organizational & time management skills
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Proactive attitude & willingness to be trainedTechnical Requirements:
- USB Headset with Noise Cancellation feature
- Working Webcam
- Computer with at least 1.8 GHz processor and at least 4GB RAM
- Main Internet Service Speed: at least 25 Mbps cable connection
- Backup Internet Service Speed: at least 10 Mbps Benefits:
- Performance Incentives
- Job Security and Stability
- Paid Training
- Inclusive Culture
- Upskilling Opportunities
- 100% Work-From-Home
- Exceptionally Supportive Team
- Opportunities for Career Growth
- Fun Work Environment
- Holiday & Overtime Pay Apply tot his job