Experienced Billing Virtual Assistant – Remote Accounting & Invoice Management Specialist for Small to Medium Businesses

About brighthush

brighthush is a leading virtual assistance firm that empowers entrepreneurs, law firms, and small‑to‑medium enterprises with dedicated, high‑quality administrative support. Our mission is to create lasting partnerships between our talented virtual assistants and the clients they serve, matching skills, experience, and personality to deliver exceptional results. At brighthush, we celebrate passion, curiosity, and a commitment to excellence, ensuring every assistant brings a personable flair and unwavering reliability to every task.

Why Join brighthush?

As a Billing Virtual Assistant at brighthush, you’ll become an integral part of a dynamic, remote team that values creativity, autonomy, and continuous growth. We offer:

• Flexible scheduling with a clear monthly structure (40 hours in the first two weeks, 20 hours in the last two weeks)
• Competitive hourly rate of $22 per hour, with potential for performance‑based bonuses
• Full access to professional development resources, including webinars, certifications, and mentorship from senior Relationship Specialists
• A supportive, inclusive culture that respects diversity and encourages open communication
• Opportunities to expand your skill set across accounting, invoicing, CRM, and project‑management platforms

Key Responsibilities

As a Billing Virtual Assistant, you will manage complex invoicing and billing processes for a portfolio of small to medium‑size business owners, with a particular focus on legal services. Your day‑to‑day tasks will include:

• Creating, reviewing, and sending accurate invoices to clients using industry‑standard software (e.g., QuickBooks, FreshBooks, or custom platforms)
• Reconciling accounts receivable, tracking payments, and following up on overdue balances with a professional, diplomatic tone
• Maintaining meticulous records in spreadsheets and CRM systems, ensuring data integrity and confidentiality
• Collaborating with clients via email, Zoom, and other virtual communication tools to clarify billing details and resolve discrepancies
• Identifying opportunities for process improvement, such as automating recurring invoices or streamlining payment reminders
• Managing multiple client accounts simultaneously while meeting tight deadlines in a fast‑paced virtual environment
• Preparing monthly billing reports and key performance indicators for internal review and client presentations
• Staying current with industry best practices, tax regulations, and software updates that impact billing accuracy and compliance

Essential Qualifications

To thrive in this role, you should possess the following:

• Minimum of one year of remote work experience, preferably in accounting or billing
• Strong background in accounting principles, invoicing, and accounts receivable management
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Experience with common online accounting tools (QuickBooks, FreshBooks, Xero) and CRM platforms (HubSpot, Zoho, Salesforce)
• Excellent written and verbal communication skills, with the ability to convey complex information clearly and diplomatically
• High level of organization, attention to detail, and a proactive problem‑solving mindset
• Ability to work independently, manage priorities, and meet deadlines in a virtual setting
• Reliable high‑speed internet connection, a webcam, and a smartphone capable of running business apps
• U.S. residency (continental) and availability during standard business hours (Monday‑Friday)
• Comfort with handling confidential information with integrity and discretion

Preferred Qualifications

While not mandatory, the following will give you a competitive edge:

• Experience in the legal services industry or other highly regulated fields
• Knowledge of tax regulations and compliance requirements related to invoicing
• Familiarity with project‑management tools (Asana, Trello, Monday.com)
• Previous experience managing multiple client portfolios simultaneously
• Certifications in accounting or finance (e.g., CPA, CMA, or QuickBooks ProAdvisor)

Skills & Competencies

Success at brighthush requires a blend of technical and soft skills:

• Technical Proficiency: Advanced Excel (pivot tables, VLOOKUP, macros), data entry accuracy, and familiarity with cloud‑based accounting software
• Communication: Clear, concise, and professional email and verbal communication; adept at building rapport with diverse personalities
• Time Management: Ability to juggle multiple tasks, prioritize effectively, and meet strict deadlines
• Problem Solving: Creative, solutions‑focused mindset; proactive in identifying and resolving issues before they become bottlenecks
• Adaptability: Comfortable with ambiguity, changing priorities, and evolving client needs
• Team Collaboration: Willingness to collaborate with Relationship Specialists, other VAs, and client stakeholders to achieve shared goals
• Integrity: Commitment to confidentiality, ethical conduct, and data security

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Billing Virtual Assistant, you will:

• Gain exposure to a variety of industries, expanding your professional network and expertise
• Participate in quarterly training sessions covering advanced accounting techniques, new software releases, and industry trends
• Earn certifications through our partnership programs (e.g., QuickBooks ProAdvisor, HubSpot Academy)
• Progress to senior billing roles, project management, or specialized consulting positions within the organization
• Contribute to process‑improvement initiatives that shape the future of virtual assistance at brighthush

Work Environment & Culture

brighthush thrives on a culture of passion, personality, and professionalism. Our virtual assistants enjoy:

• Autonomy to manage their own schedules while maintaining clear communication with clients and the Relationship Specialist team
• A supportive community of peers who share best practices, celebrate successes, and provide constructive feedback
• Regular virtual team gatherings, knowledge‑sharing sessions, and social events to foster camaraderie
• Access to a digital resource hub containing templates, SOPs, and industry guides
• Recognition programs that reward outstanding performance, creativity, and client satisfaction

Compensation, Perks, & Benefits

As a 1099 contractor, you will receive:

• Hourly rate of $22 per hour, with the potential for performance‑based bonuses
• Flexible work hours that align with your personal schedule, as long as you meet the required monthly hours
• Access to a curated library of professional development courses and certifications
• Regular performance reviews and feedback from Relationship Specialists
• Opportunity to work with a diverse client base across multiple industries
• Inclusive, respectful workplace culture that values diversity and promotes work‑life balance

How to Apply

If you are a detail‑oriented, proactive, and experienced Billing Virtual Assistant ready to join a forward‑thinking remote team, we encourage you to apply today. Submit your resume, a brief cover letter highlighting your billing experience, and any relevant certifications. Our hiring team will review your application and contact you for a comprehensive skills assessment and interview.

brighthush – Empowering Your Professional Journey

At brighthush, we are committed to investing in your growth, both personally and professionally. We celebrate diversity, champion inclusion, and provide a platform for you to thrive in a flexible, supportive environment. Join us and transform the way businesses manage their billing and invoicing—one accurate invoice at a time.