Foreign Docketing Specialist

Foreign Docketing Specialist Position Summary The Foreign Filing Patent Docket Specialist is docketing, reviewing, and processing incoming and outgoing correspondence relating to international patent matters. This position ensures that all required actions are docketed and communicated to the appropriate attorneys, patent agents, and administrative staff. This position operates in a professional legal environment and requires the ability to manage multiple matters and time-sensitive responsibilities. The role involves frequent communication with attorneys, internal administrative teams, and foreign associates across different time zones. The ideal candidate has a strong understanding of foreign patent prosecution procedures, international filing requirements, and patent docketing practices. Keen attention to detail, ability to process complex information, strong critical thinking and decision-making abilities are essential to maintain the daily requirements of this position. Duties and Responsibilities Review, sort and process incoming correspondence from foreign associates, patent offices, attorneys, and clients to identify relevant deadlines and required actions. Docket and update critical dates associated with foreign patent applications, including national phase entries, PCT deadlines, priority claims, office action responses, annuity payments, renewals, and other prosecution-related requirements. Review docket entries and supporting documents for accuracy, consistency, and compliance with established firm procedures. Maintain electronic files and ensure that correspondence and filing documentation are properly saved and associated with the correct matters. Assist with docket audits and data clean-up. Prepare and send daily firm wide dockets. Communicate professionally and effectively with attorneys, clients, foreign associates, and internal administrative teams. Maintain confidentiality of client information and comply with firm policies, procedures, and applicable professional standards. Perform other related duties as assigned.

Qualifications

Minimum of 6+ years of experience in foreign patent prosecution. Extensive knowledge of international patent prosecution procedures, including PCT applications, national phase entries, priority deadlines, and foreign patent office correspondence. Experience with patent docketing software, Foundation IP is preferred. Strong organizational and time-management skills with the ability to prioritize deadlines. Effectively manage a high volume of matters and competing priorities. Ability to identify potential deadline discrepancies and works with the appropriate team members to resolve them using professionalism and composure. Ability to handle stressful situations in order to meet short deadlines. Exceptional attention to detail and accuracy when reviewing documents and entering docket information. Takes ownership of assigned responsibilities and follows matters through to completion. Strong written and verbal communication skills. Ability to work independently. Demonstrate integrity and honesty in all matters. Show teamwork and professional conduct. Contribute to the general needs of the Docket Team. Handles sensitive client and firm information appropriately. Proficiency in Microsoft Outlook, Word, Excel, and other standard office applications.

Preferred Qualifications

Experience working in an intellectual property law firm. Experience managing international patent portfolios across multiple jurisdictions. Familiarity with WIPO, PCT procedures, foreign patent offices, and international patent prosecution timelines. Knowledge of foreign patent annuity and maintenance fee procedures. Pay: $85,000.00 - $140,000.00 per year Benefits 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance Work from home Work Location: Remote