Fulfillment, Promotion, and Coordination Specialist

Applications for this position will be accepted through 11/13/26. Koniag Professional Services, LLC a Koniag Government Services company, is seeking a Fulfillment, Promotion, and Coordination Specialist with a Secret security clearance to support KPS and our government customer. The position is remote. Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement. Koniag Professional Services, LLC seeks a Fulfillment, Promotion, and Coordination Specialist to support product fulfillment, promotional activities, and project coordination for a large federal and DoD-aligned mission environment. This position coordinates the lifecycle of print and digital products, including identification of product needs, design coordination, government approvals, production, inventory tracking, website availability, and promotion. The specialist works closely with program stakeholders, warehouse personnel, Operations Managers, and cross-functional teams across all MODES Tasks to ensure products and promotional activities are delivered accurately and on schedule. The position also provides project coordination and administrative support, helping teams organize documentation, track activities, maintain project records, and meet established milestones. Duties & Responsibilities: - The Fulfillment, Promotion, and Coordination Specialist will: - Fulfillment Support: - Coordinate the end-to-end fulfillment process, including identifying product needs and design requirements, coordinating final design approval, submitting approved files and specifications for printing, and supporting product distribution. - Coordinate with the Fulfillment and Strategic Outreach Lead, warehouse personnel, Program Managers, Outreach Operations personnel, and support MODES teams throughout the fulfillment lifecycle. - Coordinate monthly and quarterly updates to the Product Catalog Application (PCA) and Military OneSource website based on the approved promotional calendar. - Work with Program Managers to identify product requirements for upcoming events and initiatives. - Monitor available product inventory, coordinate reorders when necessary, and support fulfillment activities for newly requested products. - Maintain regular communication with warehouse personnel regarding product availability and status to help ensure orderable products displayed on the website remain current. - Maintain accurate documentation of print files, warehouse status, website status, and promotional activities within the Tasking, Assignments, and Reporting (TAR) application. - Develop agendas and coordinate bi-weekly meetings between fulfillment stakeholders, warehouse personnel, and the MODES team. - Track fulfillment activities, outstanding actions, approvals, and dependencies through completion. - Promotion Support: - Coordinate weekly, monthly, and quarterly website promotional updates from initial development through government review, approval, and website launch. - Coordinate with program and operational stakeholders to ensure promotional content aligns with planned campaigns and initiatives. - Track promotional activities, approvals, scheduled updates, and launch status. - Help ensure product availability and website promotional activities remain synchronized to provide a consistent user experience. - Project Support: - Provide day-to-day project coordination and administrative support across multiple activities and workstreams. - Support document management, task submission, assignment tracking, and status reporting through established project management systems and TAR. - Organize, maintain, and update project files and supporting documentation. - Work closely with Operations Managers and cross-functional teams to track activities, dependencies, assigned actions, and project milestones. - Coordinate information and follow-up activities across program, operations, warehouse, and MODES stakeholders. - Assist with meeting preparation, agendas, action-item tracking, and follow-up documentation. - Maintain visibility into outstanding tasks and communicate status, risks, or dependencies to appropriate team members. Qualifications: - Clearance Requirement: Must hold an active Secret clearance, supported by a Tier 3 background investigation. - Education: High School Diploma or equivalent required. Associate's or Bachelor's degree in business administration, communications, marketing, project management, or a related field preferred. - Experience: 2–4 years of experience in project coordination, operations support, fulfillment, communications, marketing support, or a related environment. Experience coordinating activities across multiple teams and stakeholders. Experience maintaining project documentation, schedules, trackers, and action items. Experience supporting product fulfillment, inventory coordination, promotional activities, or similar operational processes preferred. Experience working in a federal government or DoD environment preferred. - Technical Knowledge: Required: Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams. Ability to maintain detailed project documentation, trackers, calendars, and status information. Experience working with project or task management systems. Ability to coordinate