Interview Coordination Specialist

Job Title: Interview Coordination Specialist Monthly Pay: $4,220 - $5,731 USD per month Summary: This contract role coordinates interview activity from request intake through confirmed meeting details and follow-up. It helps candidates, recruiters, and hiring managers stay aligned so hiring conversations happen with accurate information and clear next steps. The specialist sits on the recruiting coordination team and works under a recruiting team lead. This position works closely with candidates, recruiters, hiring managers, and internal scheduling contacts. The role is fully remote, work from home, in Michigan, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary. Job Responsibilities: Review interview coordination requests received through an applicant-tracking system such as iCIMS, email, and internal requests, confirming required participant and role details. Compare interviewer availability, candidate preferences, interview format, and requested timing before preparing scheduling options. Create and update interview events using a scheduling and calendar tool such as Google Calendar, including accurate participant names, meeting details, and instructions. Send clear confirmations to candidates, recruiters, hiring managers, and interviewers, explaining next steps and responding to routine coordination questions. Track responses and attendance status, follow up when confirmations or interviewer responses are missing, and keep all parties informed of changes. Update interview stages, participant details, notes, and activity status in an applicant-tracking system such as iCIMS after each coordination action. Maintain scheduling trackers in spreadsheets and data entry tools such as Google Sheets to organize open requests, completed interviews, and pending follow-up. Coordinate virtual meeting links through a video conferencing platform such as Microsoft Teams and verify that invitations contain the correct access information. Escalate scheduling conflicts, unavailable interviewers, urgent candidate changes, or unclear requests to the recruiting team lead or assigned recruiter. Support rescheduling by identifying workable alternatives, communicating updates promptly, and closing the coordination request after final details are confirmed. Meet quality expectations through accurate scheduling, timely turnaround, complete notes, dependable follow-up, and courteous candidate communication. Qualifications: High school diploma or equivalent. About 1-2 years of related experience preferred in interview coordination, staffing support, recruiting support, or calendar-based administrative work. Familiarity with interview workflows, candidate communication, interviewer availability, and hiring team coordination. Experience using an applicant-tracking system such as iCIMS preferred. Comfort using a scheduling and calendar tool such as Google Calendar and spreadsheets and data entry tools such as Google Sheets. Ability to review request details carefully, maintain accurate interview information, and identify missing or conflicting scheduling details. Clear written and verbal communication skills for working with candidates, recruiters, hiring managers, and team leads. Ability to prioritize several active interview requests while maintaining a professional and candidate-focused approach. Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times. Authorization to work in the United States. Perks & Benefits: Fully remote work from a desk-based home workspace in Michigan, United States. Structured onboarding and training on the applicant-tracking system such as iCIMS, scheduling and calendar tool such as Google Calendar, and spreadsheets and data entry tools such as Google Sheets. Regular check-ins with the recruiting team lead to review priorities, request status, and coordination practices. Skill building in interview logistics, candidate communication, scheduling accuracy, and hiring process support. Health coverage, paid leave, a 401(k), maternity leave, and stipends.