Medical Support Assistant

Summary

This announcement may close early upon receipt of 50 applications. The Advanced Medical Support Assistant (AMSA) in the VISN Clinical Contact (CCC) works as part of an interdisciplinary healthcare team providing and supporting administrative and clinical scheduling activities as assigned. The Advanced MSA provides specialized and expert administrative patient support while working collaboratively in an inter-professional coordinated care delivery model. Duties - Provide specialized and expert administrative patient support while working collaboratively in an inter-professional coordinated care delivery model. - Work collaboratively with VISN programs, services, and inter-professional coordinated care team members to provide access to care and meet the needs of Veterans via various contact modalities, including telephone calls, secure messaging, chat, text messaging and video. - Be responsible for answering telephones, secure messages and chat messages, greeting patients, relaying messages to appropriate staff inside or outside of the VISN CCC, scheduling appointments, interpreting and verifying provider orders in accordance with VHA national scheduling guidelines. - Recommend changes to existing clinic procedures based on current administrative guidelines. - Utilize numerous advanced patient systems in support of multiple clinics involved in an inter-professional coordinated care delivery model. - Develop and/or maintain effective and efficient communication with the patient, inter-professional care delivery teams, VA medical centers, and other agencies; communicate with non-VA medical facilities. - Schedule, cancel, reschedule patient appointments and/or consults; entering no-show information; monitor appointment requests from multiple electronic sources. - Gather and obtain medical information from patients; process medication refill requests; review electronic health records; obtain medical records. - Participate in huddles with other MSAs and/or VISN CCC staff to determine the daily needs of the VISN CCC; monitor outpatient appointments in areas of responsibility. - Verify and update demographics when contacted by patients. - Manage patient systems to verify and validate accuracy and resolve issues; evaluate patient information and clinic schedule lists to determine whether the patient requires an immediate appointment; inform inter-professional team members about shared patients. - Provide information and resolution to Veterans' requests within scope; use administrative judgement to escalate symptomatic concerns to clinicians within the VISN CCC or direct the contact to the appropriate discipline within the CCC or department for resolution. - Screen incoming contacts and independently route the contacts to the appropriate area for resolution. - Use advanced knowledge of health care process as it relates to access of care to ensure Veteran appointment scheduling is efficient, operational and prioritized to maintain Veteran flow and clinic readiness. - Utilize various software, hardware system products, and data portals to transfer and capture information electronically for the support of the daily operation of the unit. - Operate within the various contact modalities to receive and respond to incoming and outgoing contacts using computerized interfaces and telecommunications hardware and software. - Provide accurate details of organizational information to Veterans regarding the different services the VA offers. - Provide high-quality customer service to Veterans and their families/caregivers. - Communicate tactfully and effectively to challenging customers who may be threatening, abusive, or distraught. - Resolve Veteran complaints as appropriate. - Perform duties as assigned to ensure efficient and effective operations. - Other duties as assigned. Work Schedule - Varying, rotating shifts. - When schedule: Weekends, Holidays, Evenings and Nights. Recruitment Incentive (Sign-on Bonus): Not Authorized Remote Position: This is a fully remote position within the Clinical Contact Center. Telework: Employee must agree to sign Telework Agreement. Employee must have access to high speed internet (hard wire). Virtual: This is not a virtual position. Functional Statement #: 99708-FS Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Conditions of employment - You must be a U.S. Citizen to apply for this job. - Selective Service Registration is required for males born after 12/31/1959. - Must be proficient in written and spoken English. - Subject to background/security investigation. - Selected applicants will be required to complete an online onboarding process. - Acceptable form(s) of identification will be required to complete pre-employment requirements. - Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. - Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). - Complete all application requirements detailed in the "Required Documents" section of this announcement. - As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements - United