Medical Virtual Assistant (HIPAA-compliant)

Job Title: Medical Virtual Assistant (Part-Time, EST Hours) Location: Remote (Must be available MondayFriday, 10 AM 2 PM EST) Industry: Healthcare / Wellness Coaching Job Type: Part-Time

About the Role:

Were looking for a proactive and highly organized Medical Virtual Assistant to support a growing wellness-focused healthcare practice. The ideal candidate is fluent in English, experienced in patient communication, and tech-savvy with digital tools commonly used in modern healthcare and wellness coaching.

Key Responsibilities:

Patient Coordination

• Follow up with patients after bookings

• Provide timely and professional support via phone (Spruce or RingCentral)

Scheduling & EMR Management

• Manage provider schedules using Practice Better

• Coordinate calendar availability (must be online 10 AM 2 PM EST)

Email Marketing

• Create and manage email sequences

• Design and send campaigns using Flodesk

Social Media Support

• Design engaging graphics with Canva

• Schedule and post content to Instagram

• Respond to messages and comments to boost engagement

Required Experience & Tools:

• Fluent spoken English (for real-time communication)

• Experience with Practice Better (EMR platform)

• Proficient with Spruce or RingCentral

• Skilled in Flodesk (email automation)

• Canva for social media design

• Instagram content management and engagement

Preferred Qualifications:

• HIPAA-compliant work practices

• Background in wellness coaching or healthcare

• Tech-savvy, detail-oriented, and self-motivated

Schedule:

• Part-Time: MondayFriday, 10 AM 2 PM EST

• Potential for additional hours as the role grows

To Apply:

Please submit your resume and a portfolio of relevant experience and availability. Apply here:

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