Oracle Cloud Project Coordinator

Job Title: Oracle Cloud Project Coordinator (Remote) Location: Nashville, Tennessee Duration: 6 month engagement, likely to extend to 12 months Job Description - Meeting Coordination and Documentation - Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members. - Prepare meeting agendas in advance and distribute materials to participants. - Capture meeting minutes, decisions, and action items in real time. - Distribute notes and action items to attendees promptly following each meeting. - Track action item status and follow up with owners to ensure nothing is missed. - Project Artifact Management - Maintain and update project documentation including trackers, logs, status reports, and schedules. - Ensure project artifacts are current, organized, and accessible to the team. - Support the PM in maintaining the consolidated issue and work order inventory. - Assist with preparing materials for steering committee meetings and leadership updates. - Financial Tracking and Invoice Support - Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations. - Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms. - Flag discrepancies or questions for PM and leadership review. - Maintain financial tracking logs and assist in preparing summary reports. - General Program Support - Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications. - Assist the PM in tracking deliverables, milestones, and deadlines across workstreams. - Support onboarding of new team members or vendors by preparing orientation materials and coordinating access. - Handle general administrative needs that support smooth program operations. - Strong organizational skills and attention to detail — this role lives and dies by follow-through. - Experience supporting project teams in a coordination or administrative capacity. - Comfortable managing multiple workstreams and priorities simultaneously without losing track of details. - Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar platforms. - Clear, professional written and verbal communication skills. - Ability to take initiative and work independently once direction is given. - Beneficial but Not Required - Experience supporting enterprise software or ERP implementations. - Familiarity with project coordination tools such as Smartsheet, Jira, or similar. - Public sector or government experience. - Experience reviewing vendor invoices or tracking contract financials. - What to Expect - This is a fast-moving environment with a high volume of activity across multiple departments and vendor partners. - The right candidate is someone who thrives on keeping things organized and takes pride in making sure the team around them can operate without friction. - You will work closely with the Oracle Cloud Project Manager and will interact regularly with client leadership, Finance, HR, and vendor teams. - Attention to detail and reliability are the most important qualities for success in this role.