Payroll & Billing Specialist – Part-Time | Remote

Payroll & Billing Specialist – Part-Time | Remote Taylored Care® | Remote – United States Pay: $23.00–$27.00 per hour Job Type: Part-Time | W-2 Employment Schedule: Approximately 15–20 hours per week Location: 100% Remote (U.S.-Based) About Taylored Care® Taylored Care® is a growing California-based home care organization dedicated to providing high-quality, person-centered services to individuals with intellectual and developmental disabilities, older adults, children, and families. We partner with California Regional Centers to deliver Supported Living Services (SLS), Personal Assistance Services (PAS), Respite Care, and other community-based support services. As our organization continues to expand, we’re seeking a detail-oriented, dependable, and experienced Payroll & Billing Specialist to manage our recurring payroll and billing operations. About the Position We’re looking for someone who knows their numbers, takes ownership of deadlines, and can work independently with minimal supervision. This position is responsible for preparing, reconciling, and submitting biweekly employee payroll and monthly Regional Center billing. You will manage the process from start to finish, with final review and approval provided by executive leadership before submission. The ideal candidate is organized, resourceful, accurate, and comfortable managing multiple deadlines in a growing healthcare services organization. This is an excellent opportunity for an experienced payroll or billing professional seeking a flexible, remote, part-time position with meaningful responsibility and long-term growth potential.

Key Responsibilities

Payroll Administration

• Prepare and process biweekly payroll for hourly and salaried employees.
• Review employee timesheets, attendance records, and approved service hours.
• Verify regular hours, overtime, travel time, mileage reimbursements, and applicable payroll adjustments.
• Identify and resolve discrepancies before payroll processing.
• Prepare payroll summaries and reports for executive approval.
• Submit approved payroll through the company’s payroll platform.
• Maintain accurate payroll records and documentation.
• Coordinate payroll corrections and employee pay inquiries.
• Ensure payroll processing deadlines are consistently met.

Regional Center Billing & Invoicing

• Prepare and submit monthly invoices for services provided through California Regional Centers.
• Review service authorizations, service codes, billing rates, and billable hours.
• Reconcile service documentation and electronic visit verification records against billing reports.
• Identify missing documentation, authorization discrepancies, and unbilled services.
• Prepare monthly billing summaries for executive review and approval.
• Submit approved invoices through applicable Regional Center billing systems.
• Monitor outstanding invoices, payment statuses, and billing discrepancies.
• Follow up on rejected, delayed, or unpaid invoices.
• Maintain organized billing records and supporting documentation.

Financial Coordination & Reporting

• Maintain accurate payroll and accounts receivable tracking.
• Prepare routine payroll, billing, and outstanding receivables reports.
• Coordinate with management and the company’s accounting professional.
• Support reconciliation of billed services, payroll expenses, and payments received.
• Identify opportunities to improve billing accuracy, efficiency, and financial workflows.
• Maintain strict confidentiality of employee, participant, and financial information.

Required Qualifications

• Minimum 2 years of professional experience in payroll processing, billing, bookkeeping support, or related financial administration.
• Demonstrated experience independently preparing and processing payroll.
• Experience preparing invoices and reconciling billing records.
• Strong proficiency with Microsoft Excel and digital financial systems.
• Excellent organizational skills and attention to detail.
• Ability to manage recurring deadlines without constant supervision.
• Strong problem-solving and communication skills.
• Experience handling confidential employee and financial information.
• Ability to work independently in a fully remote environment.
• Reliable internet connection and a professional remote workspace.

Preferred Qualifications

• Experience with California Regional Center billing or DDS-funded services.
• Familiarity with Supported Living Services (SLS), Personal Assistance Services (PAS), or Respite billing.
• Experience with healthcare, home care, or human services organizations.
• Knowledge of California payroll requirements, including overtime, travel time, and wage-and-hour compliance.
• Experience with ADP, Gusto, QuickBooks Online, or AxisCare.
• Familiarity with electronic visit verification (EVV), service authorizations, and billing reconciliations.
• Experience with accounts receivable tracking and payment follow-up.

Who We’re Looking For You’ll thrive in this position if you:

• Are extremely organized and naturally detail-oriented.
• Enjoy working with numbers, spreadsheets, and financial records.
• Take ownership of your responsibilities and deadlines.
• Know how to investigate and resolve discrepancies.
• Are proactive rather than waiting to be told what to do.
• Communicate clearly when information is missing or corrections are needed.
• Value accuracy, confidentiality, and accountability.
• Want to contribute to a growing organization where your work directly supports operational success.

Why Join Taylored Care®?

• 100% remote work environment.
• Flexible part-time schedule.
• Consistent, recurring payroll and billing responsibilities.
• Opportunity to work independently with executive leadership.
• Supportive, mission-driven organization.
• Exposure to healthcare administration and California Regional Center operations.
• Potential for additional hours and professional advancement as the organization grows.

Equal Employment Opportunity Taylored Care® is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, ancestry, age, disability, sexual orientation, gender identity, veteran status, or any other legally protected characteristic. Join Our Team If you’re an experienced payroll and billing professional who takes pride in accuracy, organization, and getting things done right the first time, we’d love to hear from you. Join Taylored Care® and help support the financial operations behind meaningful, person-centered care. www.tayloredcare.com Pay: $23.00 - $27.00 per hour Benefits:

• Paid time off
• Referral program
• Retirement plan

People with a criminal record are encouraged to apply Work Location: Remote Apply To This Job