Payroll Specialist

Company: Gaviola Solutions Location: Remote (U.S.) Job Type: Full time, Permanent Reports to: Owner/CEO About Gaviola Solutions: Gaviola Solutions is a premier payroll and HR consulting firm dedicated to empowering small to mid-sized businesses. We pride ourselves on building strong client relationships through accuracy, reliability, and exceptional service. As a growing firm, we offer a unique opportunity for team members to have a direct impact on our success and the success of our clients. Position Summary: We are looking for a detail-oriented and motivated full time Payroll Specialist to join our remote team. This role is perfect for a professional with foundational payroll or accounting experience who is eager to take the next step in their career. Reporting directly to the Owner/CEO, you will receive unparalleled mentorship while taking ownership of payroll processing for a portfolio of our clients. You will be a key player in ensuring our clients receive the accurate and timely service they depend on. Key Responsibilities: Independently manage and process payroll for a dedicated portfolio of small business clients on various schedules (bi-weekly, semi-monthly, etc.). Ensure accurate data entry and calculation of wages, hours, deductions, and withholdings. Serve as a point of contact for client inquiries, responding professionally and escalating complex issues as needed. Assist with the onboarding of new clients by setting up their accounts and ensuring a smooth transition. Help prepare and review payroll reports to ensure accuracy and compliance before finalization. Maintain organized and confidential client payroll records. Support year-end processes, including the verification and distribution of W-2 forms for clients. Qualifications and Skills: Associate's or Bachelor's degree in a related field (Accounting, Business, HR) is strongly preferred. 1-3 years of professional experience in payroll, accounting, or a directly related field is required. Demonstrated experience with at least one major payroll or accounting software (e.g., QuickBooks, ADP, Paychex, Gusto). High proficiency in Microsoft Office Suite, particularly MS Excel . Exceptional attention to detail and a strong commitment to accuracy and confidentiality. Excellent organizational skills with the ability to manage tasks for multiple clients. Strong problem-solving abilities and a client-focused mindset. Work Schedule & Arrangement: Position Type: This is a full time, fully remote position. Hours: 40 hours per week . Schedule: Work hours are flexible but must be performed during core business hours (Monday-Friday, approximately 9:00 AM - 5:00 PM Eastern Time) to ensure effective client support and team collaboration. What We Offer: Direct Mentorship: An unparalleled opportunity to learn and grow by working directly with the company's Owner/CEO. Professional Development: Hands-on experience and training to deepen your expertise in the payroll industry. Flexibility: The ability to work from your home office with a flexible schedule. Career Growth: A clear path for advancement and increased responsibility within a growing firm. Environment: A supportive, professional, and collaborative remote team. Experience: 1 year required