Program Coordinator

AACOM is seeking a Program Coordinator to support programs, projects, and initiatives within our Graduate Medical Education (GME) Initiatives team. This role coordinates a variety of activities across GME and Medical Education, including programs, meetings and events, member engagement, communications, clinical education initiatives, data and reporting, and cross-divisional projects. This is an excellent opportunity for an organized and collaborative professional who enjoys coordinating multiple priorities, working across teams, and using technology and creative problem-solving to keep projects moving forward. Our ideal candidate is someone who: - Is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines - Communicates clearly and provides excellent service to internal and external stakeholders - Takes initiative, follows through, and can work independently while collaborating effectively across teams - Is comfortable using technology, including AI-enabled tools, to improve efficiency and support high-quality work - Enjoys coordinating projects, programs, meetings, events, and communications ABOUT AACOM - The American Association of Colleges of Osteopathic Medicine, or AACOM, was founded in 1898 to lend support and assistance to the nation's osteopathic medical schools, and to serve as a unifying voice for osteopathic medical education. - The association is guided by its Board of Deans of member colleges of osteopathic medicine, and various other member councils and committees. - AACOM represents and advances the continuum of osteopathic medical education by: - Supporting our member institutions as they educate the future physician workforce - Increasing awareness of osteopathic medical education and osteopathic medicine - Promoting excellence in medical education, policy, research, and service and - Fostering innovation and quality throughout medical education WHAT YOU’LL DO - Program Development and Evaluation - Support the development, implementation, and evaluation of GME programs and initiatives. - Assist with research, writing, reporting, surveys, quality improvement activities, and basic data analysis. - Support the collection and reporting of KPIs and impact data. - Events, Membership, and Communications - Coordinate task forces, work groups, meetings, webinars, and events, including scheduling, materials, communications, RSVPs, and logistics. - Support professional development, special interest groups, and other membership programs and engagement activities. - Maintain and analyze membership data and develop web content, newsletters, presentations, and other communications for internal and external audiences. - Clinical Education and Project Coordination - Support selected clinical education initiatives, pilots, tools, partnerships, and educational offerings. - Coordinate projects across GME, Medical Education, and UME Services, maintaining project plans, milestones, responsibilities, and follow-up. - Work across teams to track responsibilities and dependencies, coordinate updates, and keep projects moving forward. - Program Administration and Documentation - Coordinate meeting agendas and minutes, schedules, travel arrangements, and other program and project materials. - Maintain program documents, databases, trackers, email lists, and contact information. - Use AI-enabled tools when appropriate to improve efficiency while maintaining accuracy and confidentiality. WHO WE NEED - Education & Experience - Bachelor’s degree. - Three or more years of relevant program or project coordination experience is preferred, including experience delivering exceptional customer service and supporting professional membership programs. - Knowledge, Skills, & Abilities - Exceptional attention to detail and strong organizational skills. - Ability to prioritize multiple responsibilities in a fast-paced, deadline-oriented environment. - Strong teamwork and relationship-building skills with internal and external stakeholders. - Ability to use AI-enabled tools appropriately to streamline work while maintaining quality, confidentiality, and sound judgment. - Strong self-motivation and ability to work effectively with minimal supervision. - Excellent written and verbal communication skills. - Experience coordinating meetings and events, including virtual meetings and webinars. - Proficiency with Microsoft Word, Excel, Outlook, and SharePoint. - Familiarity with data visualization tools such as Tableau. - Strong research skills and the ability to exercise independent judgment and resolve issues efficiently. WHAT WE DO FOR YOU - Annual bonus program - 403(b) with generous employer contribution - Company-paid medical, dental, and vision insurance - Company-provided life insurance, short-term disability, and long-term disability plans - Flexible Spending Account - 12 annual company-paid holidays - Vacation & sick leave benefits - Professional development opportunities - And more! COMPENSATION AND WORK ARRANGEMENT - This is a full-time, exempt position with a remote work arrangement. - Travel to AACOM headquarters in Bethesda, Maryland, for in-person GME team meetings is required a few times each year. - Travel to AACOM's annual conference and key GME-related conferences is also required. - Occasional evening meetings and/or webinars may be necessary. - The salary range for this position is $62,400 to $67,100 annually. ADDITIONAL INFORMATION - AACOM is committed to fostering an inclusive and respectful workplace. - We provide equal employment opportunities to all applicants and employees and do not discriminate based on any legally protected status or characteristic. - All employment decisions are made based on individual qualifications, merit, and organizational needs. - If you require an accommodation due to a disability, please inform your recruiter. HOW TO APPLY - For consideration, interested candidates should submit a cover letter and resume via Careers at AACOM on our website, aacom.org. - Your cover letter should address your experience, qualifications, and why you are interested in joining the AACOM team. - To learn more about AACOM, please visit: aacom.org.