Proposal Lead - Remote

City/StateVirginia Beach, VAWork ShiftFirst (Days)Overview:Sentara is hiring a Proposal Lead!This position is fully remote!OverviewThis project manager role is a Proposal Lead for Sentara.This individual will lead end-to-end proposal development--planning, coordinating, and delivering compliant, compelling, and on-time responses to RFPs and related solicitations.They will foster collaboration across cross-functional teams in a fast-paced environment to shape win themes, coordinate content, manage risk and exceptions, and ensure every submission meets requirements and advances strategic objectives.Key Responsibilitieso Proposal Strategy & Planning:o Lead RFP preparation, intake, bid/no bid facilitation, and development of proposal strategies and win themes in partnership with Sales and leadership.o Translate RFP requirements into a structured plan (outline, compliance matrix, schedule, resource plan).o Drive the creation and iteration of custom materials (e.g., Executive Summary) aligned to client needs and differentiators.o Schedule, Tasks & Dependency Managemento Build and manage detailed proposal workplans, timelines, milestones, and ownership across cross functional contributors.o Identify and manage constraints and dependencies; maintain visible dashboards for stakeholders.o Coordinate parallel workstreams for complex submissions with overlapping deadlines.o RFP Requirements & Complianceo Own the compliance matrix; ensure all specifications, forms, certifications, and submission instructions are met.o Track Q&A, addenda, and clarifications; adjust plans and content as requirements evolve.o Run pre submission quality and compliance checks; ensure packaging, formatting, and final assembly meet all criteria.o Cross Functional Leadership & Facilitationo Facilitate proposal/kickoff meetings, content development sessions, and review cycles.o Coordinate inputs from subject matter experts (SMEs) including Actuary/Finance, Operations, Clinical, and other divisions.o Serve as central point of contact with Sales for draft development and tracking.o Content Orchestration & Qualityo Orchestrate content development:assign sections, set guidance, and manage version control.o Ensure clarity, consistency, brand/style adherence, and persuasive storytelling across proposal.o Project Closureo Conduct retrospectives/lessons learned; document improvements and update templates, playbooks, and libraries.o Archive submissions and artifacts according to policy and records requirements.o Documentation & Reportingo Produce status reports and executive updates; maintain traceability from requirements to submitted content.o Maintain templates, checklists, and process documentation to drive repeatability and scale.o Data, Insights & Continuous Improvemento Capture win/loss feedback; analyze trends (including public/FOIA data and market signals) to inform future strategies.o Investigate, recommend, and lead implementation of improvements to proposal practices, policies, tooling, and templates.o Team Leadership & Developmento Provide day to day leadership of proposals; forecast resource needs; coordinate surge support (writers, editors, designers).o Coach writers, vendors, and SMEs on process and quality standards.QualificationsRequiredo 3-5years managing complex proposals and/or large cross functional projects with overlapping deadlines.o Demonstrated expertise in project lifecycle management, including compliance, scheduling, cross functional coordination, and stakeholder communications.o Strong writing and editing skills; ability to synthesize SME input into clear, persuasive content and executive summaries.o Proficiency with productivity and collaboration tools (e.g., Word, Excel, PowerPoint, SharePoint/Teams, Asana or similar project management tools).o Proven ability to lead without formal authority, influence stakeholders, and drive accountability to deadlines.o Excellent organizational skills, attention to detail, and risk/issue management discipline.Preferredo Experience in healthcare/health plan or similarly regulated industries.o APMP Foundation/Practitioner and/or PMP/CAPM (or equivalent) credentials.o Familiarity with industry best practices.o Experience coordinating legal/privacy/security responses and exception processes.o In-depth experience in proposal platforms/content libraries.Other detailso Fast paced, deadline driven environment with multiple concurrent proposals.o Occasional evening/weekend work during peak cycles; limited travel to Virginia Beach office as needed for proposal production, team meetings.EducationHigh School / GED(Required)Bachelor'sDegree (Preferred) Certification/LicensureOne of the following certificationsor equivalent(Preferred):Project Management Institute Certified Associate Project Manager (CAPM) Project Management Institute Project Management Professional (PMP) Project Management Institute Agile Certified Practitioner (ACP) Scrum,SAFeor equivalent Experience2years of experience in project management/project coordination, or a similar role(Required)The following experience is strongly preferred:Healthcare(Preferred)Care delivery (ambulatory, hospital, post-acute), health plan, corporate/shared services(Preferred)Technical project management(Preferred)TalrooBenefits:Caring For Your Family and Your Careero Medical, Dental, Vision planso Adoption, Fertility and Surrogacy Reimbursement up to $10,000o Paid Time Off and Sick Leaveo Paid Parental & Family Caregiver Leave o Emergency Backup Careo Long-Term, Short-Term Disability, and Critical Illness planso Life Insuranceo 401k/403B with Employer Matcho Tuition Assistance - $5,250/year and discounted educational opportunities through Guild Educationo Student Debt Pay Down - $10,000o Reimbursement for certifications and free access to complete CEUs and professional developmentoPet Insurance oLegal Resources PlanoColleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce.Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.In support of our mission to improve health every day, this is a tobacco-free environment.For positions that are available as remote work,Sentara Health employs associates in the following states:Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming..