Quality System Specialist

Quality System Specialist (Documentation/EDMS/QMS/Veeva Vault/Trackwise/MasterControl) Russell Tobin is partnering with a leading organization in the life sciences industry to identify a Quality Systems Specialist to support document control, change control, and quality systems operations within a regulated environment. The ideal candidate will have hands-on experience with electronic Quality Management Systems (eQMS), particularly Veeva Vault QualityDocs, and GMP-controlled documentation. Responsibilities · Manage controlled document routing through established review and approval workflows, coordinating with document authors, subject matter experts, process owners, and approvers. · Monitor document status, follow up on pending approvals, and ensure timely completion of document review workflows. · Review document submissions for completeness, formatting, version control, and compliance with established procedures. · Maintain accurate document control records and support document issuance, publication, archival, and obsolescence activities. · Assist document authors with templates, formatting standards, and document management best practices. · Administer change control records within the electronic Quality Management System (eQMS), ensuring required documentation is complete before workflow progression. · Route change controls through appropriate review and approval workflows and track implementation activities, action items, and closure milestones. · Communicate change control status updates and support Change Review Board meetings through meeting materials, minutes, and action tracking. · Ensure related document updates are appropriately linked to approved change control records. · Maintain complete, organized, and audit-ready documentation while supporting quality system compliance and process improvement initiatives. Requirements · Associate degree required; bachelor's degree preferred in Quality, Life Sciences, Business Administration, or a related field. · Minimum 5+ years of experience in document control, quality systems, records management, and change control within pharmaceutical, biotechnology, medical device, or another regulated environment. · Strong hands-on experience with Veeva Vault QualityDocs and other EDMS/eQMS platforms. · Extensive experience coordinating change controls and cross-functional document approval workflows. · Demonstrated ownership of GMP-controlled documentation and records management processes. · Strong understanding of document control principles, Good Documentation Practices (GDP), change control processes, and regulated quality requirements. · Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams. · Excellent attention to detail, organization, communication, follow-through, and stakeholder coordination skills. · Ability to manage multiple priorities and deadlines while appropriately escalating issues. · Experience with TrackWise, MasterControl, SharePoint, or similar document and quality management systems is preferred. Additional Details: Location model: 100% Remote Schedule: Standard business hours Position Type: 6-month contract Pay range: $40/hr - $45/hr APPLY NOW! Russell Tobin is a professional recruitment and staffing advisory firm that connects job seekers and employers across various industries. We are a staffing arm of Pride Global. Affiliates include Russell Tobin, Pride Health, Pride Now and Pride One. For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors. Equal Employment Opportunity PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation. Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.