[Remote] Accounting Administrator

Note: The job is a remote job and is open to candidates in USA. The hiring client is a commercial HVAC service provider serving Central Florida. The Accounting Administrator will manage day-to-day accounting, support payroll and employee administration, and help improve financial processes and systems in partnership with company leadership.

Responsibilities

• Own day-to-day bookkeeping and accounting activities, including accounts payable, vendor payments, expense coding, and bank and credit-card reconciliations
• Maintain accurate financial records and oversee the flow of operational and job-related information between ServiceTitan and Sage Intacct, investigating discrepancies and resolving issues as they arise
• Support monthly financial close, year-end bookkeeping, and financial reporting to provide company leadership with reliable insight into business performance
• Coordinate payroll processing and verify the accuracy of employee pay and related records
• Assist with employee onboarding and offboarding, background-check coordination, personnel documentation, and confidential employee records
• Help coordinate company vehicle maintenance, repairs, registrations, insurance documentation, and related expenses
• Partner with leadership and operational team members to identify opportunities to streamline workflows, improve reporting, and reduce unnecessary manual processes
• Provide practical administrative support as needed in a lean, collaborative business environment

Skills

• You bring a minimum of 5 years of relevant accounting or bookkeeping experience, with the ability to independently manage core accounting responsibilities
• You have a strong foundation in accounts payable, reconciliations, general ledger maintenance, and month-end close
• You are organized, detail-oriented, and comfortable taking ownership of tasks from start to finish
• You are technologically comfortable and willing to learn new systems
• You can investigate discrepancies, solve problems independently, and recognize opportunities to make processes more efficient
• You communicate well with different personalities and are comfortable working with both office-based colleagues and field employees
• You are adaptable and willing to balance accounting with payroll, employee administration, fleet coordination, and other business needs
• You exercise sound judgment and discretion when handling sensitive financial and employee information
• Industry experience can be helpful, but strong accounting fundamentals and the ability to learn the business are most important
• Experience with Sage Intacct, ServiceTitan, or similar platforms is helpful but not required
• Associate degree or coursework in Accounting, Finance, or Business Administration preferred; equivalent hands-on experience and professional bookkeeping certifications accepted

Benefits

• Remote-to-hybrid work structure during initial office setup
• Standard Monday through Friday business schedule
• Comprehensive health coverage
• Retirement benefits
• Unlimited PTO structure
• Strong long-term career growth potential as the platform expands

Company Overview