[Remote] Administrative Specialist III (Part Time)

Note: The job is a remote job and is open to candidates in USA. Broward College is hiring an Administrative Specialist III to provide administrative and operational support for its Workforce Innovation and Impact department. The role includes staff support, recordkeeping and data management, coordinating activities, and communicating with employees, departments, administrators, and the public.

Responsibilities

• Daily - 30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems
• Daily – 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories
• Daily - 5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries
• Daily - 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings
• As Needed - 10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor
• Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures
• As Needed - 10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives
• Daily - 5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data
• Daily - 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries
• Other- 3%: May train and coordinate work of student employees and/or temporary staff or part-time staff
• Other - 2%: Performs other related duties as required

Skills

• Excellent public contact skills and experience required
• High School Diploma
• An equivalent combination of experience and education may be considered
• Three to five years of administrative support, office, or related experience required
• Requires full working knowledge of general office practices and procedures
• Ability to recognize needs of unit and own responsibility
• Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet
• Strong interpersonal and communication skills in order to represent the work area
• Associate's Degree preferred
• Experience using Workday and Microsoft 365 preferred
• Command of a foreign language and experiences of working in multi-cultural environment preferred

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