Remote Administrative & Virtual Assistant – Multitasking Coordinator & Data Management Specialist – Full‑Time & Part‑Time – Health & Wellness Technology Leadership at brighthush

About brighthush

brighthush is not just a company; it’s a movement that is redefining how people experience health and wellness in the digital age. Founded on the belief that technology should empower, not overwhelm, we have built a fully remote-first ecosystem that connects patients, providers, and insurers across the United States. Our platform delivers personalized care plans, real‑time analytics, and measurable outcomes that help users take charge of their well‑being.

From a modest startup to a trusted partner for healthcare organizations, insurance carriers, and everyday consumers, brighthush’s rapid growth is fueled by a culture of collaboration, continuous learning, and an unwavering commitment to diversity and inclusion. We are proud to be a company where every team member’s voice is heard, where ideas are tested, and where innovation is a daily practice.

Whether you are a seasoned professional or just beginning your career, brighthush offers a dynamic environment where your contributions matter and your growth is supported. We believe the best ideas come from people who feel empowered, respected, and challenged to innovate.

Position Overview

We are seeking a highly organized, tech‑savvy, and proactive Remote Administrative & Virtual Assistant to become the backbone of our daily operations. In this role, you will manage communications, coordinate schedules, maintain data integrity, and provide exceptional support to our team and clients—all while working from the comfort of your own home. Whether you’re looking for a full‑time or part‑time commitment, you’ll play a pivotal role in ensuring that brighthush runs smoothly and efficiently.

As a key member of our global operations team, you will:

• Serve as the first point of contact for internal and external stakeholders.
• Facilitate seamless collaboration across multiple departments.
• Maintain the highest standards of data accuracy and confidentiality.
• Drive continuous improvement in administrative processes.

Key Responsibilities

• Answer and direct incoming calls, ensuring each inquiry is routed to the appropriate team member.
• Organize, schedule, and confirm appointments for executives and staff using calendar management tools.
• Record accurate meeting minutes and distribute action items to relevant stakeholders.
• Handle all forms of correspondence—including emails, memos, and internal communications—while maintaining a professional tone.
• Assist in generating reports, compiling data, and presenting insights to support decision‑making.
• Maintain organized filing systems, both digital and physical, to ensure quick retrieval of documents.
• Update and enforce office procedures, ensuring compliance with company policies and industry regulations.
• Procure office supplies, research vendors, and negotiate pricing to keep operational costs in check.
• Keep contact lists current and accurate, managing CRM entries and outreach campaigns.
• Arrange travel itineraries, including flights, accommodations, and ground transportation, while optimizing cost and convenience.
• Process and reconcile expense reports promptly, ensuring accuracy and adherence to expense policies.
• Provide courteous support to office visitors and virtual guests, creating a welcoming experience.
• Perform data entry tasks—gathering invoices, statements, and client information—and ensure data integrity across databases.
• Scan and organize documents, correct errors, and create accurate spreadsheets for internal use.
• Ensure data backups are performed regularly and that all information is stored securely.
• Communicate any data discrepancies to relevant parties and follow up until resolution.
• Handle additional duties as assigned, demonstrating flexibility and a willingness to learn.

Essential Qualifications

• Minimum of 2 years of experience in an administrative or virtual assistant role.
• Proficiency with brighthush Office Suite (document creation, spreadsheet analysis, email communication) and brighthush Workspace (document creation, spreadsheet analysis, calendar management).
• Strong written and verbal communication skills in English.
• Excellent organizational and time‑management abilities, with the capacity to juggle multiple priorities.
• Experience with travel booking platforms (e.g., brighthush Travel, brighthush Expense) and expense reconciliation.
• Familiarity with data entry, database management, and basic spreadsheet functions.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self‑motivated, proactive, and comfortable working independently in a remote environment.
• Valid U.S. residency and eligibility to work in the United States.

Preferred Qualifications

• Experience in the healthcare or wellness industry.
• Knowledge of project management tools such as brighthush Project Management Tools.
• Familiarity with CRM systems (e.g., brighthush CRM).
• Basic understanding of HIPAA compliance and data privacy best practices.
• Previous experience in a fast‑paced, high‑growth startup environment.
• Certification in administrative support or related fields (e.g., Certified Administrative Professional).

Skills & Competencies

• Exceptional attention to detail and accuracy.
• Strong problem‑solving skills and the ability to anticipate needs.
• Adaptability to changing priorities and new technologies.
• Excellent interpersonal skills, with the ability to build rapport across all levels.
• Proactive communication—keeping stakeholders informed and expectations managed.
• Tech‑savvy mindset—quick to learn new software and troubleshoot basic issues.
• High level of professionalism and a positive, can‑do attitude.

Career Growth & Learning Opportunities

At brighthush, we believe that your career should evolve alongside your passions. As a Remote Administrative & Virtual Assistant, you’ll have the chance to:

• Progress into senior administrative roles, such as Office Manager or Operations Coordinator.
• Transition into project management, leveraging your organizational expertise.
• Take advantage of our Professional Development Program, which includes paid certifications, workshops, and mentorship.
• Participate in cross‑functional projects that expose you to different departments and business functions.
• Earn recognition through our Employee of the Month program and performance‑based bonuses.
• Attend industry conferences and webinars to stay ahead of trends in health technology and remote work.
• Access a library of online courses covering everything from advanced Excel to data privacy regulations.

Work Environment & Culture

brighthush is proud to be a fully remote company, giving you the freedom to work from anywhere in the United States. Our culture is defined by:

• Flexibility: Choose your own hours within core collaboration windows.
• Collaboration: Weekly team huddles, virtual coffee breaks, and open communication channels.
• Diversity & Inclusion: A workforce that reflects the communities we serve.
• Innovation: A culture that encourages experimentation and continuous improvement.
• Support: Access to a dedicated HR and IT help desk, ensuring you have the resources you need.
• Community: Regular virtual social events, wellness challenges, and volunteer opportunities.
• Recognition: Transparent performance metrics and regular shout‑outs for outstanding contributions.

Compensation & Benefits

• Hourly Rate: $25.00 – $40.00, commensurate with experience.
• Health, Dental, and Vision Insurance: Multiple plan options with partial subsidies.
• Paid Time Off: Vacation, sick/personal days, and approximately 12 paid holidays.
• Home Office Reimbursement: One‑time setup stipend and monthly internet allowance.
• Gym Reimbursement: Monthly stipend for gym memberships or online fitness classes.
• Life & Disability Coverage: Basic life & AD&D, short‑term and long‑term disability fully covered.
• Voluntary Benefits: Pet, home, auto, and legal insurance options.
• Pre‑Tax Accounts: Flexible Spending (Health & Dependent Care) and Transit accounts.
• 401(k) with Match: Retirement savings plan with company match.
• Parental & Family Leave: Generous paid leave for new parents and family emergencies.
• Professional Development: Paid certifications, training courses, and conference attendance.
• Wellness Programs: Access to mental health resources, mindfulness sessions, and health coaching.

How to Apply

If you’re ready to bring your organizational prowess and enthusiasm to a vibrant, remote‑first team, we’d love to hear from you. Click the link below to submit your application and join brighthush’s mission to make health and wellness accessible for everyone.

Apply Now

Join brighthush Today

At brighthush, you’ll find a community that values your growth, respects your work‑life balance, and rewards your dedication. Whether you’re a seasoned professional or a recent graduate, we’re excited to see how you can help us elevate our operations and support our mission. Apply today and become an integral part of a company that’s changing the face of health and wellness, one task at a time.