[Remote] Associate Director, Project Management

Note: The job is a remote job and is open to candidates in USA. Inizio Evoke is a health-focused agency dedicated to making health more human through creative and integrated brand work. The Associate Director, Project Management leads project management teams across one to two brands, overseeing strategic planning, complex project delivery, budgets, resources, client partnerships, and operational execution. The role also mentors PM talent, supports new business, and integrates emerging technologies into agency workflows.

Responsibilities

• Lead complex, cross‑agency initiatives across launch and mature brands
• Own brand‑level planning including long‑range timelines, integrated Gantts, and multi‑channel workstreams
• Guide PM team priorities and ensure clarity, delegation, and alignment across projects
• Serve as a trusted client partner for scopes, budgets, timelines, and operational planning
• Oversee workflows and recommend process improvements
• Educate clients on agency processes, risk mitigation, and cross‑functional collaboration
• Lead internal hot sheet, status, and kickoff meetings
• Lead annual scopes and change orders, including creation of ballpark and final estimates, with cross‑functional alignment
• Manage brand financials including estimates, forecasting, burn tracking, and reconciliation
• Anticipate and mitigate risk through proactive planning and scenario modeling
• Prepare executive financial and risk summaries
• Partner with department heads to assess needs, resolve challenges, and optimize workflows
• Monitor resourcing across brands and escalate gaps as needed
• Drive operational efficiency by refining processes internally and externally
• Mentor and grow PM talent across PM and Sr. PM levels
• Serve as an escalation partner for PM and cross‑functional teams
• Balance workloads and monitor utilization
• Lead onboarding and training while contributing to department learning initiatives
• Assess team capabilities and provide targeted coaching
• Key communications reported up to Director
• Champion agency culture and PMO initiatives
• Support new business through operational insights and planning
• Integrate emerging technologies into workflows, including early AI‑enabled tools

Skills

• A seasoned PM with 6+ years of experience and 1–2 years in healthcare/pharma advertising
• Strong budgeting and portfolio management skills, with understanding of launch‑to‑mature brand needs
• Experience across key project types: websites, email programs, speaker programs, social media, digital initiatives, and cross‑departmental strategy oversight
• Ability to manage up, including guiding senior‑level strategy partners and aligning cross‑functional teams
• Comfort with operational platforms such as Excel, Power BI, Smartsheet, Basecamp and Workfront/Ziflow
• Bachelors degree required
• Familiarity with AI-assisted workflows

Benefits

• Outstanding company-paid medical and dental benefits
• 401(k) matching
• Tuition reimbursement
• Flexible time off (FTO)
• Remote position
• Tailored learning and development opportunities

Company Overview

Company H1B Sponsorship