[Remote] Customer Support Specialist

Note: The job is a remote job and is open to candidates in USA. AIA Contract Documents (ACD) is hiring a Customer Support Specialist to help customers use its software and resolve product issues. The role provides support by phone, email, and chat, owns cases through resolution or escalation, and collaborates with internal teams to improve the customer experience.

Responsibilities

• Serve as a frontline point of contact for customers through phone, email, and chat, delivering timely, professional, and empathetic support
• Investigate, reproduce, and troubleshoot customer questions and software issues; ask thoughtful diagnostic questions and guide customers through practical solutions
• Take ownership of customer issues from initial contact through resolution or a well-managed escalation, keeping customers informed and following through on commitments
• Handle challenging or frustrated customer interactions with patience, composure, professionalism, and a solutions-oriented approach
• Develop strong working knowledge of ACD products, features, workflows, and common customer use cases; translate software concepts into clear, understandable guidance
• Use support platforms such as HubSpot or Zendesk to accurately document interactions, track cases, communicate next steps, and maintain visibility into outstanding issues
• Prioritize and manage multiple customer interactions effectively in a high-volume, phone-centered environment while meeting established quality, responsiveness, and productivity expectations
• Partner with teammates and internal groups, including Product and Technology, to escalate complex issues with clear steps to reproduce, context, and supporting documentation
• Identify recurring customer questions, software friction points, and opportunities to improve knowledge resources, workflows, and the overall customer experience
• Participate in product updates, training, coaching, and team meetings; apply feedback and continuously strengthen technical and customer-support skills
• Follow company policies, procedures, and applicable privacy and information-security requirements
• Other duties as assigned

Skills

• At least 1 year of direct, frontline customer support experience at a software or SaaS company, helping external customers use or troubleshoot the company's software product
• Experience handling customer issues directly by phone, with the ability to support customers through email and chat as needed
• Demonstrated software troubleshooting skills: asking clarifying questions, isolating issues, navigating product workflows, and knowing when and how to escalate
• Clear verbal and written communication skills, including the ability to explain technical information to customers with varying levels of software experience
• Strong empathy, active listening, de-escalation skills, and the ability to remain composed in difficult customer conversations
• Ownership mindset, attention to detail, follow-through, coachability, and sound judgment when balancing customer needs and business priorities
• Ability to work across multiple applications and customer cases while maintaining accurate documentation and meeting performance expectations
• Proficient use of common business software and Microsoft 365
• 1–2 years or more
• Familiarity with HubSpot, Zendesk, or comparable customer support/ticketing systems preferred

Benefits

• Fully remote
• Participate in product updates, training, and coaching

Company Overview