Remote Executive Assistant – Construction
Envision Holdings Group (EHG) is a Winchester, Virginia–based company operating across construction, interior design, real estate solutions, and property development. We're looking for a highly organized, phone-confident Remote Executive Assistant with real construction experience to support our Director of Operations and our Land Development lead — owning project schedules and subcontractor coordination so our project managers can spend their time in the field, not behind a desk.
About the Role
EHG Construction runs about 15 active jobs at any given time, including roughly 5 new builds, and we're growing toward 14 new builds per year. Keeping schedules and subs organized at that volume is a full-time job — and this role owns it.
What You'll Do
Own and maintain construction schedules (Gantt charts) across all active jobs; update them as dates shift and flag conflicts early Coordinate subcontractors and vendors — confirm start dates, sequencing, deliveries, and inspections Make and take a high volume of calls with subs, suppliers, inspectors, and clients — this is a phone-forward role Keep project managers and field supervisors informed of schedule changes so they can focus on site visits and quality Support the Director of Operations: calendar management, inbox triage, meeting agendas, notes, and action-item follow-up Support Land Development: scheduling equipment and operators, tracking site work, permits, and inspections Prepare and organize contracts, change orders, purchase orders, and invoices; maintain project files in Google Workspace Support estimating and procurement with data entry, pricing lookups, and document prep What We're Looking For 2+ years as an executive, administrative, or project assistant in construction — construction experience is required Hands-on experience building and managing schedules with Gantt charts (MS Project, Smartsheet, Buildertrend, Google Sheets, or similar) Comfortable and confident on the phone; clear, professional communicator in English, written and spoken Working knowledge of construction sequencing, terminology, and documents (bids, change orders, RFIs, submittals, lien waivers) Strong Google Workspace skills; Buildertrend or other construction project management software is a plus Highly organized, proactive, and able to juggle multiple priorities with little supervision Discreet and trustworthy with confidential information Reliable high-speed internet and a quiet, professional home workspace Availability during Eastern Time business hours Portuguese and/or Spanish fluency is a plus Compensation $10–$14 per hour, based on experience. Why EHG Fully remote position Work directly with leadership at a growing, multi-division company Real ownership — you'll run the schedule that keeps 15+ jobs moving Room to grow with the business
How to Apply
Please do not apply through LinkedIn. Email your resume to [email protected] with the subject line "Remote Executive Assistant – Construction" and a brief note on your experience scheduling and coordinating construction projects, including which scheduling tools you've used. Applications that don't follow these instructions won't be considered. Envision Holdings Group is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.