[Remote] Head of Fund Operations – Credit Fund

Note: The job is a remote job and is open to candidates in USA. Xsolla is a global commerce company serving video game developers and is building a private credit fund that lends to video game studios. The Head of Fund Operations will establish and run the fund's operating infrastructure, including formation, service-provider management, capital calls, valuation, reporting, compliance, and operational due diligence readiness, while building the operations team as the fund scales.

Responsibilities

• Drive fund formation with external fund counsel: vehicle and jurisdiction selection, LPA and side letters, GP and management company setup, and the regulatory perimeter
• Own the LPA from the operator's seat: terms, economics, and governance mechanics — and translate them into operational reality once signed
• Select and manage the provider stack: fund administrator, auditor, tax advisors, banking/custody, and compliance vendors — and manage them to institutional standards
• Own provider economics: negotiate scopes and fees; keep the fund's operating cost model lean and LP-defensible
• Run the core machinery: capital calls and distributions, LP onboarding and KYC/AML, expense management, and cash movement controls
• Own valuation and NAV: valuation policy, NAV oversight with the administrator, and credit-fund specifics such as borrowing-base mechanics and leverage facility administration
• Build the reporting stack: quarterly reporting (ILPA-aligned), capital account statements, and LP communications infrastructure
• Keep the fund diligence-ready: DDQ responses, operational due-diligence readiness, and the operations sections of the data room — before LPs ask
• Establish the policy framework: valuation, allocation, conflicts, and ESG/AML policies; regulatory filings with counsel; audit coordination
• Design for scrutiny: so every process has a documented owner, control, and audit trail that stands up to institutional operational due diligence
• Codify the fund's operating playbook: documented processes, controls, and owners for every core workflow — built for operational due diligence from day one
• Scale the function: as the fund scales, build out and mentor the junior operations team (controller, fund accountants) and integrate with Xsolla's finance and legal teams

Skills

• 7+ years in fund operations, fund CFO, or fund controllership roles at private credit or other private capital funds
• You have taken at least one private fund from formation through first close — this is the core requirement. You know what breaks, in what order, and how to prevent it
• Deep working knowledge of LPA terms, fund administration, capital call mechanics, and ILPA reporting standards
• Hands-on operator: comfortable being the entire operations function on day one, with providers as your leverage
• Rigorous documentation and controls discipline; you build processes that pass operational due diligence, not just processes that work
• Strong commercial judgment on provider selection, fee negotiation, and build-vs-outsource decisions
• Clear communicator who can explain fund mechanics to non-fund people — including investors, borrowers, and Xsolla leadership
• A bachelor's degree in finance, accounting, economics, or a related field; CPA, a CFA charter, or an MBA is preferred
• Credit-fund specifics — leverage facilities, borrowing bases, loan administration, asset-level reporting — are a strong plus
• A bachelor's degree in finance, accounting, economics, or a related field; CPA, a CFA charter, or an MBA is preferred

Benefits

• 100% company-paid medical, dental, and vision plans
• Unlimited Flexible Time Off
• A personalized career roadmap for each employee
• Professional development through training and educational opportunities

Company Overview

Company H1B Sponsorship