Remote HR Generalist - Federal Contractor Experience Required

HR Generalist Federal Contractor Experience Required Company Overview Vital Business Solutions, Inc. (VBS) is a human resources outsourcing company that delivers practical HR solutions for complex business needs. We assess each client’s HR practices, organizational structure, and business requirements to provide tools and guidance that help small business owners and managers support their workforce effectively. Our personalized approach, responsiveness, and commitment to service put our clients first. We are 200% Customer Service Driven. Position Summary VBS seeks an experienced HR Generalist/Recruiter with direct experience supporting federal contractors, including Service Contract Act (SCA) and Health and Welfare (H&W) requirements. This professional will support multiple clients across federal contractor HR compliance, benefits, recruiting, payroll, and employee administration. The successful candidate will communicate clearly by phone, email, and virtual meetings, translating complex HR requirements into practical guidance. This is a part-time, virtual position requiring daytime availability, strong attention to detail, and the ability to manage multiple client projects accurately and within established budgets and deadlines. Essential Functions Federal Contractor HR Support

• Interpret contract-specific workforce requirements and coordinate with client leadership and contract management teams to support appropriate HR practices.
• Support SCA compliance by reviewing applicable wage determinations, employee classifications, and H&W obligations.
• Coordinate with payroll and benefits teams to support accurate administration and reconciliation of H&W benefits and payments.
• Support applicable OFCCP obligations, including Section 503 and VEVRAA requirements, and maintain supporting HR documentation.
• Review timekeeping practices and related HR records to support client DCAA compliance efforts in coordination with accounting and contract management teams.
• Maintain organized personnel and contract-related HR records and assist with audits, reporting, and documentation requests.
• Support employee transitions between government contracts, including onboarding, reassignment, and offboarding, while communicating applicable pay and benefit changes.

Benefits

Administration

• Advise clients on benefits administration and coordinate benefit renewals and enrollment activities.
• Support the administration of 401(k), 403(b), and SEP retirement plans, including coordination of applicable reporting requirements.
• Manage benefits portals, including CareFirst and Guardian, and resolve enrollment and coverage issues.
• Administer employee leave processes, including short-term disability, FMLA, paid leave, workers’ compensation, and other applicable leave programs.
• Research and recommend benefit programs that align with client needs and budgets.

HR Compliance and Documentation

• Research applicable federal, state, and local employment requirements, with particular emphasis on Maryland, Washington, D.C., and Virginia.
• Create, review, and update employee handbooks, HR policies, management guides, and other employment documents.
• Track employee eligibility and maintain records to support Affordable Care Act (ACA) compliance and reporting.
• Conduct employee file audits, identify missing documentation, and track corrective actions through completion.

Recruiting and Onboarding

• Develop job descriptions and postings that reflect client needs and contract-specific qualifications.
• Source candidates through job boards, LinkedIn, social media, professional groups, and community referral partners.
• Develop sourcing strategies for hard-to-fill positions and address recruiting barriers.
• Review resumes, conduct video screenings and interviews, and coordinate candidate assessments and reference checks.
• Manage applicant tracking systems (ATS), maintaining accurate candidate records and documentation required for applicable compliance obligations.
• Coordinate new hire onboarding and orientation, including required documentation and benefits enrollment.

Payroll and Project Administration

• Review time records, payroll deductions, and garnishments to support timely and accurate payroll processing.
• Research and resolve employee pay discrepancies and other payroll issues.
• Assess payroll processes and systems, recommend improvements, and review vendor invoices for accuracy and potential cost savings.
• Maintain detailed time entries and project trackers documenting work completed, outstanding items, and next steps.
• Monitor project hours against client budgets, provide timely status updates, and communicate barriers before deadlines are affected.

Requirements

• At least seven years of direct HR Generalist experience.
• Demonstrated HR experience supporting federal contractors is required.
• Hands-on experience with SCA-covered contracts and H&W administration is required.
• Bachelor’s degree required; PHR or SPHR certification preferred.
• Working knowledge of applicable federal contractor HR obligations, including OFCCP requirements and timekeeping practices that support DCAA compliance.
• Knowledge of Maryland, Washington, D.C., and Virginia employment requirements.
• Experience with ACA tracking, benefits administration, retirement plans, and applicable Form 5500 reporting coordination.
• Experience using HRIS, ATS, payroll systems, and benefits administration portals.
• Ability to research HR issues and create accurate policies, employee handbooks, and management resources.
• Proficiency with Microsoft Office, including Excel, and virtual meeting platforms such as Zoom and Microsoft Teams.
• Daytime availability for client communication during business hours.
• Reliable home internet access and the ability to work effectively in a virtual environment.
• Ability to manage multiple client assignments, meet deadlines, and complete work within established budgets.
• Strong written and verbal communication, sound judgment, and discretion when handling confidential information.
• Consulting or HR outsourcing experience preferred.
• Exceptional attention to detail and a customer-focused attitude with a commitment to service.

Compensation: Hourly; based on experience. Location: Virtual Employment Type: Part-time Job Type: Full-time Pay: From $35.00 per hour Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have direct, hands-on HR experience supporting a federal government contractor?
• Have you personally administered Service Contract Act (SCA) requirements, including applying wage determinations and reviewing employee classifications for employees working on federal contracts?
• Have you directly administered Health and Welfare (H&W) benefits for SCA-covered employees, including calculating required amounts and reconciling employer benefit contributions and any applicable cash-in-lieu payments with payroll?

Education:

• Bachelor's (Required)

Experience:

• HR Generalist: 7 years (Preferred)

Work Location: Remote Apply To This Job