[Remote] Legal Assistant - Workers Compensation - CA Remote Optional

Note: The job is a remote job and is open to candidates in USA. CyberCoders is recruiting for an unnamed employer seeking a Legal Assistant to support its workers' compensation defense practice. The role manages case files, prepares legal documents, coordinates discovery and deadlines, and assists attorneys with litigation and trial preparation.

Responsibilities

• Maintain and organize workers' compensation case files, both electronic and physical, ensuring all documents are indexed and retrievable
• Prepare and proofread pleadings, motions, correspondence, medical authorization forms, and demand/settlement documents for attorney review
• Calendar and track deadlines for hearings, statute-of-limitations issues, discovery responses, and filing requirements; coordinate and confirm hearings, mediations and depositions
• Manage discovery process: prepare interrogatories, requests for production, responses, and summaries of medical records and depositions
• Communicate regularly with clients, carriers, treating providers, opposing counsel, and court personnel to obtain information, provide status updates, and schedule appointments
• Obtain, review and summarize medical records, bills and IME reports; organize exhibits and trial notebooks
• Assist attorneys with trial preparation including witness lists, exhibit preparation, subpoenas, and trial logistics
• Maintain billing and time entries, assist with invoice preparation, and track case-related expenses
• Utilize case management and legal research tools to gather regulations, check statutory changes and support litigation strategy
• Perform general office duties as needed, including intake, answering phone calls, filing, scanning and courier coordination

Skills

• Must reside in California
• Familiarity with workers' compensation laws, administrative procedures, and court rules in relevant jurisdiction(s)
• Strong written and verbal communication skills; ability to draft clear, professional correspondence and legal documents
• Proven organizational skills with attention to detail and ability to manage multiple cases and deadlines independently
• Proficiency with case management software (e.g., Filevine, MyCase, Clio, or similar), Microsoft Office Suite and electronic filing systems
• Experience obtaining and summarizing medical records, bills and expert reports; comfort with medical terminology
• Ability to work collaboratively with attorneys, adjusters and clients while maintaining confidentiality and professionalism
• High school diploma required
• You must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa
• 2+ years of experience as a Legal Assistant or Paralegal supporting workers' compensation defense or civil litigation matters preferred
• Paralegal certificate or associate degree in paralegal studies or related field preferred
• Valid drivers license and reliable transportation preferred if local travel to courts, mediations or medical facilities is required

Benefits

• Full remote option for the right candidate, provided they reside in California.

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