[Remote] OPC Program Administrator

Note: The job is a remote job and is open to candidates in USA. Oregon Health & Science University is Oregon's only public academic health center, caring for patients, conducting research, and training health care professionals. The OPC Program Administrator provides administrative and logistical support for the statewide perinatal substance use disorder program, including coordination, quality improvement, evaluation, stakeholder communications, budget tracking, and purchasing.

Responsibilities

• Provide logistic support for scheduling, travel and evaluation of meetings,trainings, conferences
• Create and maintain all tools to manage complex scheduling of OPC perinatal SUD program meetings with hospital, clinic, and treatment program leaders
• Organize all travel arrangements and process corresponding reimbursement requests in a timely fashion
• Create and monitor evaluation tools
• Provide logistic support for program development, including document creation
• Process expense invoices, reconciliations, and reimbursements associated with OPC perinatal SUD program
• Support development and refinement of internal and external facing documents for OPC perinatal SUD Program
• Maintain accurate records, reports and data for the program and develop multiple formats to best meet the needs of key audiences
• Support OPC Perinatal SUD stakeholder meetings, including scheduling, meeting minutes and action item follow up
• Serve as primary logistic point of contact for hospitals, clinics, and treatment programs and provide quality improvement coaching as needed for activities supporting the RHTP catalyst grant
• Ensure responsive service to all Oregon hospitals, clinics, and treatment programs seeking OPC perinatal SUD program support
• Provide quality improvement coaching to clinic and treatment program teams as needed to support OPC perinatal SUD program clinical lead with non-clinical coaching support to teams. This can include coaching on key QI tools used by the Institute for Healthcare Improvement (PDSA cycles, run charts, etc.) and supporting basic data interpretation
• Support program evaluation, monitor and address budget needs
• Monitor key timelines and deliverables and escalate any barriers to meeting these to supervisor
• Assist with budget tracking and purchasing within established budget and limits
• Identify opportunities for program improvement, including streamlined processes and workflows to improve value and efficiency
• Support development of program evaluation reports and summaries for key funders and stakeholders

Skills

• Strong interpersonal skills are necessary for success in this role
• Bachelors degree and two years leading projects OR Associates degree and three years leading projects OR Equivalent combination of education, training and experience
• At least 3 years of administrative support experience supporting a team of 10 or more
• Microsoft office suite proficiency
• Project management
• Complex scheduling
• Working with multidisciplinary health care teams
• Quality improvement Education training or lived experience with Substance Use Disorders Education and/or training in Perinatal Health
• Primarily remote work Monday-Friday, with occasional travel across Oregon to support meetings that may occur on weekends and evenings

Benefits

• Primarily remote work Monday-Friday
• Opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington

Company Overview

Company H1B Sponsorship