[Remote] Part-Time Team Operations Manager

Note: The job is a remote job and is open to candidates in USA. Upwave is seeking a Part-Time Team Operations Manager to support its remote-first team with operational, administrative, recruiting, and employee experience initiatives. The role coordinates executive support, travel, events, vendor relationships, onboarding logistics, and day-to-day team operations.

Responsibilities

• Coordinate meetings, scheduling, and logistics across multiple stakeholders
• Prepare documents, presentations, and meeting materials as needed
• Support special projects and ad hoc requests from leadership
• Create and manage executive travel itineraries, including flights, hotels, ground transportation, meeting schedules, and dining reservations
• Coordinate onsite candidate interviews in the Lamorinda, Walnut Creek, and Concord areas
• Assist with planning and execution of quarterly company offsites
• Research and coordinate venues, accommodations, transportation, catering, and activities
• Manage event logistics, vendor communications, and attendee coordination
• Coordinate local co-working days, leadership gatherings, and regional team events
• Support team-building activities and employee engagement initiatives
• Track event budgets and expenses
• Research and coordinate travel options for executives and team members
• Support conference attendance planning, including hotels, flights, and meeting schedules
• Assist with expense tracking, receipt collection, and reconciliation
• Coordinate with vendors and assist with invoice management
• Conduct research and gather information for operational projects
• Assist with vendor sourcing, comparisons, and ongoing relationship management
• Help maintain organizational documents, templates, and resource materials
• Support onboarding logistics and special employee initiatives
• Assist with company communications and operational coordination as needed
• Provide general office management and team support for a distributed workforce
• Oversee swag store vendor relationships and ordering processes
• Manage swag store gift card distribution for recognition programs, events, and company initiatives
• Assist with employee appreciation activities and culture-building programs

Skills

• You have 5+ years of experience in administrative support, executive assistance, office management, event coordination, operations, or a related role
• You have exceptional organizational and project management skills
• You have strong attention to detail and ability to manage multiple priorities simultaneously
• You have excellent written and verbal communication skills
• You have the ability to work independently and proactively identify solutions
• You have a strong customer service mindset and professional demeanor
• You are proficient with Google Workspace (Gmail, Calendar, Docs, Sheets, and Slides)
• You have the ability to handle confidential information with discretion
• You have experience coordinating travel, events, or executive support preferred

Benefits

• Remote work, with occasional in-person support required in the Lamorinda, Walnut Creek, and Concord areas.
• Flexible schedule within standard Pacific Time business hours.

Company Overview