[Remote] Private Placement Operations Specialist

Note: The job is a remote job and is open to candidates in USA. Mutual of Omaha is hiring a Private Placement Operations Specialist to administer private placement debt investments after closing. The role supports security setup, payment and cash monitoring, issuer reporting, amendments, maturities, prepayments, regulatory reporting, and related compliance and internal controls.

Responsibilities

• Coordinate and administer security setup, documentation, and reporting activities for private placement investments, ensuring accurate and timely execution in accordance with approved terms and internal controls
• Build foundational knowledge of private placement investments, the investment process, and the team's role in the portfolio through exposure to the work of portfolio managers, analysts, and operations colleagues
• Serve as an operational point of contact for matters affecting private placement investments. Research and respond to inquiries, coordinate required actions, and communicate with issuers, placement agents, counsel, custodians, internal business partners, and other external stakeholders. Resolve routine matters and escalate material credit, compliance, or operational concerns as appropriate
• Monitor interest and principal payments, prepayments, maturities, and other cash activity. Reconcile activity to custodian and accounting records, identify exceptions, and coordinate resolution with internal and external stakeholders
• Track receipt of financial statements, compliance certificates, and other issuer reporting required under note purchase agreements. Distribute deliverables to investment staff and follow up on missing or late items
• Support the processing of amendments, waivers, consents, and other issuer requests, including document collection, internal approvals, execution, and system updates
• Support NAIC Securities Valuation Office (SVO) filings and other regulatory reporting requirements for private placement holdings, as applicable
• Utilize various systems and applications to prepare periodic reports and requests for information. Assist in updating system information for various activities and participate in testing system or application upgrades
• Work collaboratively with and support the efforts of internal parties and external parties who perform certain tasks or jobs for our benefit and at our direction
• Establish and maintain appropriate documentation associated with all procedures, policies and activities, training counterparts and establishing a good backup plan for coverage and business continuity

Skills

• Applicants for this position must not now, nor at any point in the future, require sponsorship for employment
• Knowledge of regulations and laws affecting the purchase of securities, private placements, and any other investment vehicle
• Knowledge of private placement debt structures, note purchase agreements, and related closing documentation
• Knowledge of fixed income concepts, including interest calculations, amortization, and prepayment and make-whole provisions
• Ability to identify operational, compliance, and portfolio risks and recommend corrective action
• Ability to manage complex transactions involving multiple stakeholders and competing deadlines
• Ability to interpret note purchase agreements, amendments, and other legal documentation
• Ability to utilize personal computer applications to include but not limited to Microsoft Excel, Word and PowerPoint
• Strong communication (written and verbal) and interpersonal skills
• Effectively manages internal and external business relationships
• Ability to analyze and interpret data; formulate recommendations based on data
• Strong organizational skills with attention to detail
• Ability to work as part of a team environment in a fast paced, diverse and growth oriented environment
• Ability to effectively manage multiple tasks simultaneously within a timely manner
• Some post-secondary education, course work through a professional organization or equivalent experience
• Knowledge of Investment Management asset administration's processes and practices and its business partners

Benefits

• Annual bonus opportunity
• 401(k) plan with a 2% company contribution and 6% company match
• Vacation, personal time and paid holidays
• Remote work while residing in the United States or Puerto Rico, with reliable high-speed internet access

Company Overview