[Remote] Project Administration Associate

Note: The job is a remote job and is open to candidates in USA. Talentoma is hiring a Project Administration Associate to support project teams by organizing assignments, milestones, meetings, and status information. The role maintains project tracking tools, coordinates meeting follow-ups, and flags missing information or delays to project leads.

Responsibilities

• Review incoming project requests, emails, calendar updates, and Wrike assignments, then sort routine coordination work by project, owner, and requested timing
• Check new requests for a clear project name, responsible contact, requested outcome, relevant dates, and available background details before entering tasks
• Create and update task entries in a project management tool such as Wrike, including owners, due dates, milestone links, dependencies, and concise progress notes
• Maintain project trackers by comparing task status with reported updates and flagging missing information for the appropriate project lead
• Schedule virtual meetings through a scheduling and calendar tool such as Microsoft Outlook and confirm attendees, meeting purpose, and any materials needed for discussion
• Prepare meeting outlines, capture action items, and distribute clear follow-up summaries to assigned contributors after project discussions
• Send timely reminders for approaching milestones, open action items, and requested updates while keeping project leads informed of responses
• Follow up with team members or internal stakeholders when task details, ownership, or dates remain unclear or incomplete
• Escalate conflicting priorities, missed milestones, repeated unanswered requests, or material project delays to the project lead or project management team lead
• Maintain quality through accurate task updates, prompt turnaround, complete notes, and documented follow-up on assigned coordination items

Skills

• High school diploma or equivalent
• Ability to use a project management tool such as Wrike to review assignments and maintain organized task information
• Familiarity with a scheduling and calendar tool such as Microsoft Outlook for meeting invitations, attendee updates, and calendar coordination
• Ability to read requests carefully, identify missing details, and communicate clear questions and updates in writing
• Ability to maintain discretion with internal project information and apply consistent procedures when updating shared work items
• Authorization to work in the United States
• Related experience supporting projects, teams, or office workflows
• Familiarity with project milestones, task ownership, dependencies, action items, and status updates

Benefits

• Fully remote work supporting project teams from a home-based desk environment.
• Structured onboarding and training on the named Wrike and Microsoft Outlook systems.
• Regular check-ins with the project management team lead for guidance, feedback, and workflow support.
• Opportunities to build project monitoring, task tracking, meeting support, and project controls skills.
• Health coverage
• Paid leave
• A 401(k)
• Bonus opportunities
• Stipends

Company Overview