Remote Records Assistant

Remote Records Assistant New York City, New York · Remote · Full-time Support accurate, organized information in this fully remote Records Assistant role. You will maintain electronic records, enter and verify information, organize digital documents, and help authorized team members locate the files they need. This opportunity suits someone who enjoys detailed work and takes pride in keeping information complete and easy to retrieve. You will follow established procedures for document naming, record updates, access, and confidentiality while helping resolve routine discrepancies.

Responsibilities

Enter, update, and verify information in electronic records and tracking systems. Organize, label, and index digital documents using established naming and filing conventions. Review records for missing information, duplicate entries, or inconsistencies and flag issues for correction. Retrieve requested documents for authorized team members and keep an accurate record of updates or requests. Follow established confidentiality, access, retention, and archiving procedures. Maintain work logs, summarize outstanding record requests, and communicate questions or discrepancies promptly.

Requirements

High school diploma or equivalent practical experience; clerical, data entry, or records experience is preferred. Strong attention to detail and the ability to enter and check information accurately. Familiarity with spreadsheets, word processing, shared folders, and electronic filing systems. Sound judgment when handling confidential information and following access procedures. Clear written communication, dependable organization, and the ability to manage routine tasks independently.

Benefits

Fully remote work arrangement. Hands-on experience in electronic records, document organization, and data accuracy. Opportunity to build administrative, information management, and digital workplace skills. Salary $45,000–$55,000 per year