[Remote] Senior Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Magnet Biomedicine is seeking a Senior Administrative Assistant to support its Clinical and Research teams, including executive support for the SVP, Research. The role coordinates recruiting, calendars, travel, meetings, events, and operational needs, with support expanding to additional leaders as the company grows.

Responsibilities

• Coordinate interviews for Magnet’s growing hiring plan in partnership with HR, hiring managers, and recruiting partners, ensuring a seamless and positive candidate experience
• Maintain strong communication with candidates, interviewers, recruiters, and hiring teams throughout the interview process
• Support recruiting-related projects and administrative needs as the company continues to scale
• Provide administrative support to the SVP, Research and, as the company grows, additional executives and leaders
• Manage calendars across multiple time zones, proactively identifying conflicts, prioritizing requests, and making recommendations to ensure leaders can focus on high-priority work
• Coordinate domestic and international travel, including complex itineraries, accommodations, ground transportation, and meeting logistics
• Complete expense reporting and reconciliation
• Handle confidential and sensitive information with discretion and professionalism
• Coordinate logistics for meetings and events, including Clinical Advisory Board (CAB), KOL, patient advocacy, and other external engagements
• Coordinate West-Coast team meetings, off-sites, and events, including scheduling, venue selection, catering, AV, travel, accommodations, agendas, and meeting materials
• Support special projects and other administrative initiatives that enable Clinical and Research leaders to execute their priorities
• Partner with the Office Manager to provide administrative and operational coverage during vacations and other periods of high demand

Skills

• 5+ years of senior administrative support experience, including supporting senior and/or C-level leaders
• Experience in a fast-paced startup environment; small biotech experience required
• Strong calendar management, travel coordination, and meeting/event planning skills
• Highly organized, detail-oriented, proactive, and able to manage competing priorities with sound judgment
• Excellent written and verbal communication and strong interpersonal skills
• Comfortable working independently in a primarily remote, fast-moving environment across time zones
• Proficiency with Microsoft Office and SharePoint required
• Flexible and adaptable with a strong service mindset and willingness to support evolving business needs
• Clinical operations support preferred
• Greenhouse or similar ATS experience preferred

Benefits

• Primarily remote work

Company Overview