[Remote] Staff Accountant

Note: The job is a remote job and is open to candidates in USA. Arbor Research Collaborative for Health is seeking a Staff Accountant to support general ledger accounting, month-end close, financial reporting, accounts payable, and project accounting in a government contracting or federally funded environment. The role also supports contract billing and revenue recognition, audit requests, and compliance with GAAP and federal contracting requirements.

Responsibilities

• Prepare and post journal entries, including accruals, prepaid amortization, depreciation, and reclassifications, in accordance with GAAP
• Perform monthly balance sheet account reconciliations, including cash, accounts receivable, unbilled receivables, accounts payable, accrued liabilities, and fixed assets
• Support the month-end, quarter-end, and year-end close process within established deadlines
• Prepare support schedules and financial statement analyses, including budget-to-actual and variance reports for overhead and general and administration department owners
• Maintain the chart of accounts and organizational structure in coordination with the Accounting Manager
• Support labor cost distribution, timekeeping compliance, and labor reconciliations between timekeeping, payroll, and the general ledger
• Assist with project setup, revenue recognition (ASC 606), and billing across cost-reimbursable, time-and-materials, and firm-fixed-price contracts
• Prepare documentation and respond to requests from DCAA, DCMA, cognizant federal agencies, and external auditors, including Single Audit (Uniform Guidance) procedures where applicable
• Develop and maintain standard and ad hoc reports to support management, program managers, and compliance requirements
• Review, code, and process vendor and subcontractor invoices in Unanet, ensuring accurate charging to the appropriate project, account, and organization
• Perform three-way matching of invoices against purchase orders and receiving documentation, and resolve discrepancies with vendors, Procurement, and program staff
• Review subcontractor invoices for consistency with subcontract terms, approved rates, ceilings, and period of performance prior to payment
• Review and process employee expense reports submitted through Unanet for compliance with organizational policy and the Federal Travel Regulation (FTR), as applicable
• Prepare weekly payment runs (ACH, check, and wire), and maintain vendor master data, including W-9 collection and SAM.gov exclusion verification
• Reconcile the accounts payable subledger to the general ledger monthly, maintain the accounts payable aging, and record accounts payable accruals at period end
• Prepare annual Form 1099 filings and respond to vendor inquiries

Skills

• Bachelor's degree in accounting, Finance, or a related field
• Three (3) or more years of general ledger or staff accounting experience, including at least two (2) years with a government contractor or federally funded organization
• Hands-on experience with Unanet, including GL processing and month-end utilities
• Working experience with Unanet (timekeeping, expense, project, or financial modules)
• Working knowledge of FAR Part 31, DCAA audit requirements, and indirect rate structures
• Strong understanding of GAAP and account reconciliation practices
• Advanced Microsoft Excel skills, including pivot tables, lookups, and data reconciliation
• Demonstrated attention to detail and the ability to meet close deadlines
• Ability to obtain and maintain any background investigation required by the organization's contracts, if applicable
• Familiarity with Uniform Guidance (2 CFR 200) and Single Audit requirements for federal grants
• Experience with CAS-covered contracts and Disclosure Statement requirements
• Experience in a professional services or federal contracting environment
• Experience supporting Incurred Cost Submissions and forward pricing or provisional billing rate proposals

Benefits

• Remote work arrangement; must be physically located in Alabama, Colorado, Connecticut, Washington D.C., Florida, Georgia, Idaho, Illinois, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Texas, or Virginia.

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