Reporting Specialist
@Vote, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.
JOB DESCRIPTION
@Vote is seeking a detail-oriented and strategic Reporting Specialist to lead and support our grant and reporting efforts. The ideal candidate is detail-oriented, proactive, and passionate about civic engagement, with experience in nonprofit development, grant management, fundraising operations, and organizational reporting.
This role requires approximately 40% travel, including a monthly visit to our headquarters. RESPONSIBILITIES:
- Manage relationships for new grant opportunities from foundations, corporations, and government sources aligned with our mission
- Maintain and manage a grant pipeline and funding calendar
- Track trends in funding for civic engagement and voter education
- Manage our HubSpot CRM for reporting, staff troubleshooting, and contact management needs
- Write, edit, and submit high-quality program reports on a weekly basis
- Collaborate with leadership to gather program data, budgets, and impact metrics
- Tailor proposals to align with funder priorities and organizational goals
- Ensure timely submission of grant reports and compliance with funder requirements
- Track grant deliverables, deadlines, and outcomes
- Maintain accurate records of all grant and program activity
- Build and maintain relationships with grantmakers and funding partners
- Assist in stewardship efforts, including updates, reports, and communications
- Represent the organization in trainings and meetings as needed
- Work closely with leadership, communications, and program teams to align funding with organizational priorities
- Support broader fundraising and development initiatives as needed
- Travel with fundraising team to support organizational meetings and grant based discussions
MINIMUM QUALIFICATIONS
- Bachelor’s degree or equivalent experience in nonprofit management, communications, public policy, or related field
- Experience in grant writing, fundraising, or nonprofit development
- Proven track record of securing grants or managing fundraising reporting (preferred)
- Strong writing, editing, and storytelling skills
- Excellent organizational and project management abilities
- Familiarity with civic engagement, voting rights, or grassroots organizing
- Ability to work independently and manage multiple deadlines
“WOW” SKILLS
- Experience with grant databases (e.g., Foundation Directory, Instrumentl)
- Budget development and financial literacy for grant proposals
- Knowledge of compliance requirements for 501(c)(3) organizations
- CRM or donor management system experience
- Passion for grassroots organizing
All applicants will be subject to a background check and would be required to sign an NDA for employment.
Bachelor's degree or equivalent in nonprofit management, communications, public policy, or related field; experience in grant writing, fundraising, or nonprofit development; strong writing and organizational skills; ability to work independently; background check and NDA required.
Key Responsibilities
- managing grant pipeline
- writing reports
- maintaining CRM
Skills & Tools
HubSpot, Foundation Directory, Instrumentl
Job Details
- Category: Business Operations
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — United States
- Languages: English
About @Vote
A nonpartisan voter engagement organization that registers voters and provides online voting information. — Industry: Non-Profit Organizations and NGOs