Seasoned Executive Virtual Assistant – Master Calendar & Global Travel Strategist Supporting High‑Profile Leaders at brighthush, a Remote‑First Innovation‑Driven Tech Company

About brighthush

brighthush is a forward‑thinking, technology‑centric organization that empowers visionary leaders to focus on what truly matters: breakthrough innovation, sustainable growth, and lasting impact. With a global footprint spanning North America, Europe, and Asia, we are redefining how executive support fuels business success. Our remote‑first culture gives every team member the freedom to work from anywhere while fostering a sense of belonging, purpose, and shared achievement. At brighthush, we believe that the right support system is the catalyst that turns great ideas into industry‑shaping realities.

Why This Role Matters

Our executive team sets the strategic direction that drives product development, market positioning, and corporate culture. The Executive Virtual Assistant (EVA) is the invisible hand that keeps this engine running smoothly. By mastering calendar logistics, travel coordination, media relations, and confidential gatekeeping, you enable our leaders to dedicate their time to strategy, stakeholder engagement, and high‑impact decision‑making. This part‑time, 10–20 hour per week position offers a unique blend of autonomy, responsibility, and professional growth for a seasoned virtual assistant who thrives in fast‑paced, high‑trust environments.

Key Responsibilities

• Calendar & Schedule Management: Own the executive’s master calendar, prioritizing urgent requests, aligning meetings across multiple time zones, and ensuring optimal use of the leader’s time. Anticipate scheduling conflicts and proactively propose solutions.
• Media & Public Relations Coordination: Act as the first line of communication for inbound media inquiries, vetting, routing, and drafting timely responses that reflect the executive’s brand and messaging. Maintain a media contact database and track outreach metrics.
• Speaking Engagements & Event Logistics: Coordinate external speaking opportunities, negotiate event logistics, manage contracts, and prepare briefing materials to guarantee flawless appearances. Liaise with event organizers, speakers’ teams, and travel providers.
• End‑to‑End Travel Coordination: Design complex domestic and international itineraries, including flights, luxury accommodations, ground transportation, and contingency plans for schedule changes. Optimize travel spend while ensuring comfort and safety.
• Confidentiality & Gatekeeping: Exercise extreme discretion with proprietary information, sensitive communications, and private executive data, ensuring confidentiality at all times. Screen and triage all incoming requests.
• Administrative Operations: Draft professional correspondence, triage priority emails, track action items, and execute administrative workflows with minimal oversight. Maintain filing systems and knowledge bases.
• Project Support: Assist with ad‑hoc projects, research, and data analysis that support executive initiatives. Create dashboards, reports, and presentations as needed.
• Continuous Process Improvement: Identify bottlenecks in scheduling, travel, or communication workflows and propose technology or procedural enhancements to increase efficiency.
• Stakeholder Liaison: Build and maintain relationships with internal teams, external partners, and vendors to ensure seamless coordination and timely delivery of executive needs.

Essential Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum of 4 years of experience as an Executive Assistant, Virtual Assistant, or similar role supporting C‑level executives.
• Proven track record managing complex calendars, travel, and media engagements for high‑profile leaders.
• Exceptional written and verbal communication skills, with the ability to craft concise, professional messages that reflect the executive’s voice.
• Strong organizational skills, attention to detail, and the ability to multitask in a fast‑moving environment.
• High level of discretion and sound judgment when handling confidential information.
• Proficiency with calendar tools (Outlook, Google Calendar), travel booking platforms, and collaboration software (Slack, Teams, Asana).

Preferred Qualifications & Competencies

• Experience working remotely with a distributed executive team.
• Knowledge of media relations best practices and familiarity with press release workflows.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Strong problem‑solving skills and the ability to anticipate needs before they arise.
• Adaptability to changing priorities and the ability to remain calm under pressure.
• Experience with project management tools and the ability to create and maintain detailed project plans.
• Experience with expense management and travel cost optimization.

Skills & Competencies for Success

• Strategic Thinking: Ability to see the big picture while managing day‑to‑day details.
• Communication Excellence: Clear, concise, and professional communication across all channels.
• Tech Savvy: Comfortable with emerging tools and platforms that enhance productivity.
• Time Management: Mastery of prioritization, delegation, and efficient workflow design.
• Relationship Building: Strong interpersonal skills to collaborate with internal teams and external partners.
• Adaptability: Quick to pivot when priorities shift or unexpected challenges arise.
• Confidentiality & Integrity: Unwavering commitment to protecting sensitive information.

Career Growth & Learning Opportunities

While this role is part‑time, the impact is full‑time. At brighthush, you’ll:

• Work closely with senior leaders, gaining insight into strategic decision‑making and executive leadership.
• Build a portfolio of high‑visibility projects that showcase your organizational mastery and strategic influence.
• Develop expertise in media relations, event planning, and global travel logistics—skills that are highly transferable across industries.
• Participate in quarterly learning sessions, webinars, and mentorship programs that broaden your skill set and expand your professional network.
• Contribute to a culture that values transparency, innovation, and work‑life balance, positioning you for future leadership opportunities within brighthush or beyond.

Work Environment & Company Culture

At brighthush, we celebrate diversity, equity, and inclusion. Our remote‑first approach means you can work from anywhere while staying connected through daily stand‑ups, virtual coffee chats, and collaborative tools. We prioritize:

• Transparent communication and open feedback loops.
• Recognition of achievements through peer shout‑outs and quarterly awards.
• Continuous learning opportunities, including mentorship and cross‑functional projects.
• Flexibility to balance professional responsibilities with personal commitments.
• Access to a vibrant community of remote professionals who share knowledge, celebrate successes, and support each other.

Compensation & Benefits

Competitive hourly rate of $28–$30 per hour, commensurate with experience and skill set. In addition to a flexible schedule (8 AM–4 PM, first shift), you’ll enjoy:

• Remote work flexibility with a fully equipped home office stipend.
• Access to a comprehensive benefits package, including medical, dental, vision, and life insurance (subject to eligibility).
• Short‑term disability coverage and a 401(k) plan with company match.
• Paid time off, including vacation, sick leave, and personal days.
• Professional development budget for courses, certifications, and conferences.
• Annual wellness stipend and access to virtual fitness classes.
• Regular team‑building events, both virtual and in‑person, to strengthen relationships and foster collaboration.

Equal Opportunity Statement

brighthush is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and veteran status. If you require a reasonable accommodation during the application or interview process, please contact [email protected].

How to Apply

Ready to bring your expertise to a dynamic, high‑impact role? Click the link below to submit your application and join the brighthush team.

Apply Now

Closing Thoughts

As an Executive Virtual Assistant at brighthush, you’ll be the linchpin that keeps our leaders’ calendars, travel, and media engagements running like a well‑tuned orchestra. Your meticulous attention to detail, strategic mindset, and unwavering discretion will directly influence the success of our executive team and, by extension, the entire organization. If you’re a seasoned professional who thrives in a remote, high‑trust environment and is eager to make a tangible impact, we invite you to apply today and help shape the future of brighthush.